Payroll And Benefits Manager - Sand Canyon Ave Irvine, California, United States

Description · The Payroll and Benefits Manager is responsible for performing duties necessary for the accurate calculation of wages, maintenance of records and distribution of payroll reports and withheld monies. Acts as a subject matter expert and/or resource to others in the ar ...

Job description

Description

The Payroll and Benefits Manager is responsible for performing duties necessary for the accurate calculation of wages, maintenance of records and distribution of payroll reports and withheld monies. Acts as a subject matter expert and/or resource to others in the area of payroll processing.

Ideal Candidate

• Active Christian and local church member.
• Demonstrates a heart for Jesus Christ:

"I resolved to know nothing while I was with you except Jesus Christ and Him crucified."   I Corinthians 2:2

• Demonstrates personal character:

"In everything, set them an example by doing what is good. In your teaching show integrity, seriousness and soundness of speech…" Titus 2:7-8

• Demonstrates passion for excellence worthy of Christ:

     "Whatever you do, work at it with all your heart, as working for the Lord…" Colossians 3:23

• Demonstrates passion for the unity in the Body of Christ while maintaining faithful fidelity to scripture, salvation by grace through faith, and Jesus' once-for-all atoning sacrifice and resurrection:

"It is by grace you have been saved, through faith--and this not from yourselves, it is the gift of God -- not by works, so that no one can boast.  For we are God's workmanship, created in Christ Jesus to do good works, which God prepared in advance for us to do." Ephesians 2:8-10

• Exemplifies a Christ-like attitude in both written and verbal communication; daily prayer.
• Approachable, with an appropriate balance of high expectations, patience, and mentorship.
• A team-player who is willing to listen to the ideas, concerns, and solutions of others.
• Knowledgeable and competent in areas of safe school culture necessary to support School ministry and operations, both curricular and extracurricular. 

Qualifications

Position Qualifications

• Associate or bachelor's degree in business or accounting preferred
• Proven experience in a payroll position in a fast-paced environment required
• Strong knowledge of tax and wage laws
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Strong computer literacy including Microsoft Office and Google applications
• Exceptional multitasking and organizational skills with attention to detail
• Potential supervisory duties to recruit and train new staff in the department

Skills and Abilities

• Extensive knowledge of payroll principles, practices, regulations and procedures including preparation, balancing, internal control, and payroll taxes.
• Knowledge of basic accounting practices and procedures.
• Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to: writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.  Stay up to date with payroll laws and regulations. 
• Knowledge of the practice, methods and techniques of process improvement.
• Skill in evaluating and analyzing technical payroll activities, preparing detailed reports. 
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, retirement deductions, job titles, salary information, etc.
• Maintains employee confidence and professional environment in all aspects of the position.
• Spiritually Grounded – minister and pray with others; provide spiritual resources; communicate the love of Jesus in person and over the phone to further the mission of the School.  Attend and participate in daily devotionals; lead devotionals on a rotational schedule with staff and faculty.  Pray and minister to others according to the position.

Essential Functions  

• Reviews, analyzes and verifies payroll reports and documents for accuracy; makes necessary adjustments or corrections through journal entries or other established procedures.
• Analyzes and responds to complex matters requiring comprehensive knowledge of payroll policies and procedures; authorizes exceptions to the policy within defined limits.
• Advises, interprets, and provides direction to management and staff on school rules and procedures, Federal, state and local laws and regulations involving payroll.
• Authorizes, reviews and/or enters payroll transactions and related data; completes appropriate forms to adjust wage/salary account funds or to correct/balance a special situation.
• Researches, analyzes and resolves difficult or advanced technical problems or questions presented by co-workers, faculty, staff, students, and/or outside agency representatives.
• Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals.
• Compiles financial, tax and payroll reports for both internal and external purpose; submits to supervisor for review.
• Coordinates schedules and conducts training sessions for departmental payroll representatives to explain and/or update information regarding payroll policies and procedures, state and federal regulations and laws; tracks progress of specialized work projects or department functions.
• Responds verbally or in writing to inquiries, complaints or problems and makes necessary adjustments of a non-routine nature.
• Initiates payroll processing quality assurance reviews; identifies training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.
• Good understanding of the "called worker" benefits including managing housing allowance in the payroll system and coordination with the District for processing incoming and departing "called workers."
• Track all employee benefits post-open enrollment on an external spreadsheet to compare to Paycom's benefits platform to ensure accuracy and auditing.
• Inputs benefit selections in the assigned carrier platform to initiate coverage for the employees, makes any necessary changes or updates in a timely manner. Initiate COBRA for an exiting employee and all coverage termination.
• Compile quarterly 403b reports for Lincoln, enter new employees in the Lincoln portal during the onboarding process, update Lincoln as needed for any employee changes, terminate employees in Lincoln as needed.
• Assist employees in a timely manner with all health and 403b benefits questions, plan changes, and benefits updates.
• Audit 403b enrollment in Lincoln, make corrections as needed.
• Assist HR Director with all benefit filings, surveys, and audits for health benefits and 403b with Lincoln.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must have the ability to read, prepare/process documents and to direct others if necessary in carrying out duties. Able to work effectively with minimal supervision.  Physically able to work seated in front of a computer for long hours at a time.

Working Environment

Work is performed primarily in an office, vehicle, or outdoor environment, in all weather conditions, including temperature extremes, during day and night shifts and may be exposed to dust, odors, oil, fumes, and more; regular contact with staff, parents, and students; with frequent interruptions.  The noise level in the office and school campus environment can range from quiet to moderate.

Other Duties

Please note this job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described.  It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Additional functions and requirements may be assigned by Supervisors as deemed appropriate.  This document does not represent a contract of employment, and the School reserves the right to change the position description and/or assign tasks for the employee to perform at any time with or without notice, as deemed appropriate by the School.