Administrative Analyst, College Corps - Seaside, United States - University Corporation at Monterey Bay

Description

Salary : $66, $72,000.00 Annually

Location : CSUMB Main Campus- Seaside, CA

Job Type: Full-Time

Job Number:

Department: Service Learning Institute (SLI)

Opening Date: 04/11/2024

FLSA: Exempt

Description

The University Corporation at Monterey Bay invites your interest for the position of Administrative Analyst, College Corps.

Priority Screening Deadline: April 26, 2024. All positions are open until filled.

This position is dependent upon grant funds. Current funding expires in July 2026, with prospects for renewal.

The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

PROGRAM SUMMARY:
The is part of a statewide initiative to support the next generation of leaders while reducing the cost of college for low to modest income students and students of color. Our goal is to develop, mentor, train, and inspire future transformative community leaders through a year of service and mentorship. This program will support College Corps Fellows who will contribute 450 hours over an academic year in exchange for $10,000 in educational support. Fellows will work with nonprofits and K-12 settings addressing issues of equity, climate action, food insecurity and health promotion. Building on the at CSUMB, the College Corps program seeks to develop future community leaders who: understand their own identities; act with compassion and cultural competence; analyze complex social issues; and develop the collaborative skills to work toward equity.

POSITION SUMMARY:
Under the direction of the Principal Investigators (PIs), the College Corps Administrative Analyst is responsible for the budget and administrative functions of the College Corps Program. The Analyst is responsible for fiscal management, sub-contract management, and budgetary oversight.
Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
OVERALL

• Coordinate and oversee administrative functions of the College Corps program, including budget, personnel, course scheduling, purchasing, and subcontracts
• Establish procedures and policies for coordinating with University Corporation, Financial Aid, Advising, Student Leadership in Service Learning Program, Service Learning Institute, CSUMB service learning faculty, Basic Needs, and other university partners. Develop working relationships with campus and community partners.
• Recommend and implement modification to systems, policies, and procedures regarding College Corps activities and services in the grant and at the community sites.

BUDGETARY OVERSIGHT

• Manage, reconcile and monitor the two College Corps budgets, which includes the AmeriCorps budget and the Dreamer budget
• Analyze expenditures and make recommendations for third and fourth year of program
• Develop a spending plan for the AY
• Develop tracking procedures for all grant expenditures and projections.
• Track expenditures on all grant categories, including personnel, supplies, travel, mileage, scholarships, and subcontracts
• Oversee payments for training expenses, including bus transportation, meals, room rental, catering, reimbursements
• Oversee and implement the payment of living allowances, educational awards, Segal Educational Awards
• Oversee transportation reimbursements: i.e., Lyft account, mileage reimbursements, Travel Expense Claims; and Requests for Travel of up to 60 Fellows
• Develop procedures for setting up subcontracts with community partners; develop purchase requisitions; process invoices; Submit payments for Year 1 and Year 2 subcontracts

PERSONNEL

• Coordinate hiring procedures for College Corps faculty and AmeriCorps VIPs, prepare honorarium requests and payments;
• Create Employment Status Forms for College Corps staff and faculty. Keep forms updated according to grant guidelines.
• Coordinate the onboarding process for new Fellows, including background checks, entry into e-grants and AmericaLearns platforms
• Supervise student assistants in the procedures for mileage reimbursements

COURSE SCHEDULING

• Oversee the process of registering students in the service learning and College Corps courses; with the Co-PIs, develop the teaching schedule for faculty and the enrollment process for Fellows.

COLLEGE CORPS FELLOWS

• Approve Fellows' hours on AmericaLearns
• Create hours reports from AmericaLearns for staff and required reporting from California Volunteers.
• Facilitate the interface between S4 (My SLP) and College Corps registration of hours, applications, evaluations.

GENERAL ADMINISTRATIVE FUNCTIONS

• With leadership team, develop direction and evaluation of the program
• Coordinate the documentation of files of all correspondence, reports, procedures, and presentations related to the College Corps program
• Communicate clearly and effectively with individuals and groups of varying ages and cultural backgrounds to disseminate information, resolve problems, and clarify solutions
• Handle sensitive and/or confidential documents and information where judgment and discretion are essential.

OTHER FUNCTIONS

• Promotes and maintains an atmosphere of excellent internal and external customer service within the department and the campus community.
• Attends workshops, conferences as needed.
• Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENTThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for
prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

WORK LOCATION

• Hybrid Position
  1. 80% minimum in-office/on-site following the initial training period. Position location may change based on CSU expectations and department needs.
• Work Location: CSUMB Main Campus, 100 Campus Center, Seaside, CA

Due to COVID 19, this position may be approved to work remotely on a temporary basis, or may be required to physically work on campus. Work assignment locations are at the sole discretion of CSUMB and may be changed or revoked at any time.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of CSUMB Corporation procedures for budget management, reimbursement, and hiring
• Ability to develop administrative procedures, managing multiple directives from federal, state, and university entities
• Knowledge of service learning, experiential education, and/or civic engagement practices for building reciprocal university-community partnerships
• Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations
• Ability to determine appropriate courses of action and proper techniques to utilize while engaged in sensitive situations
• Ability to establish and maintain cooperative working relationships with faculty, staff, student, and community organizations, and other private and public agencies
• Ability to work effectively and interdependently in a diverse environment
• Ability to coordinate and oversee groups of students especially on community visits, excursions, or conference travel
• Ability to use initiative and resourcefulness in planning trainings, retreats, professional development, work assignments
• The ability to multi-task, prioritize responsibilities, and meet deadlines
• The ability to work both independently and within a team and collaborate on projects
• Ability to present clear and concise information orally and in written reports
• Demonstrated information and technical literacy
• Ability to communicate effectively with faculty, community partners, students, university staff, and California Volunteers Leadership team
• Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications.
• Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily.
• Strong communication and organizational skills
• Demonstrated ability to interact successfully with a variety of constituencies including K12 community partners, faculty, and college personnel.
• Proven administrative experience
• Proven experience with service learning, experiential education, and/or civic engagement
• Experience in program development, program evaluation, grants managements
• Strong leadership, teambuilding, and group facilitation skills
• Skills in event planning, storytelling, use of creative arts in reflection
• Demonstrated communication and interpersonal skills utilizing tact and diplomacy
• Demonstrated ability to increase representation, voice, and equitable treatment of underrepresented student, staff, faculty, and/or community groups and to advance the university goals of equity, diversity, and inclusion.

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience:

• Two years of professional level experience in administration of grants, grants management
• Experience in hiring procedures, reimbursements, budget reconciliation
• Working experience with first-generation, low-income youth and/or college students

DESIRABLE QUALIFICATIONS

• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

Special Conditions of Employment

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are "at-will" employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

Sensitive Positions - This position has been designated as a sensitive position with:

• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
• authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• control over campus business processes, either through functional roles or system security access

FERPA:

• This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Special License or Certifications and Conditions:

• May require occasional evenings and/or weekend work.

Questions can be sent to:

SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available

The annual salary range for this position is $66,560-$72,000. Classification: Grade 4, Staff. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing:

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

HOW TO APPLYAll prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Benefits: Benefits include medical, dental, vision, life insurance benefits, contributory retirement plan (10% employer contribution after 6 months), 14 paid holidays per year, vacation, and other benefits, effective the first of the month following your hire date. Here is a link to our , which has detailed plan information. Here is a link to the , with general information.

Housing: Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. The housing program is managed by the Greystar Company: Here is a link to more information on