Staff Assistant - Alabama
21 hours ago
Job description
Purpose of the Position:
The Engineering Technology Department Staff Assistant will ensure that all departmental academic and research activities are performed proficiently, which requires working closely with staff, faculty, students, and various units across campus.
Duties / Responsibilities:
Administrative Processes:
- Assist with management of the Chair's daily calendar.
- Manage the departmental calendar of events, seminars, meetings, etc.
- Maintain a directory of department personnel and students.
- Maintain departmental and faculty files.
- Facilitate processing of travel authorizations, if applicable.
- Monitor computer lab supplies, schedule of software updates, staffing/access, if applicable.
- Prepare invitations for seminar speakers. Coordinate travel and lodging for guests.
- Assist in filing, copying, scanning, etc., and keeping track of documents involved.
Cyclical Tasks:
- Facilitate preparation of Part-time instructor, GTA, GRA, and undergraduate student offer letters.
- Work with the Chair to monitor departmental budget (monthly).
- Assist with paperwork for faculty searches; assist with campus interview schedule and logistics.
- Prepare communication to prospective students.
- Assist Chair with compilation of quarterly Board of Trustees (BOT) reports.
- Assist with the departmental monthly newsletter.
- Create presentation material for student and faculty orientation.
- Maintain a database of potential students and disseminate departmental information.
- Work with faculty and students to create effective recruitment materials.
Curriculum Support & Coordination:
- Prepare course schedules for submission to CoS.
- Monitor section enrollment, waitlists; submit schedule adjustments as directed.
- Prepare catalog/curriculum change forms as directed for submission to CoS.
- Coordinate with faculty and place textbook orders.
Events Coordination:
- Assist with preparation of materials and set-up for student recruitment events, faculty meetings, departmental events, etc. Events may occasionally occur outside of core business hours.
Minimum Requirements:
- Bachelor's degree or an equivalent combination of education and years of experience.
- - 5 years full-time verifiable relevant administrative work experience.
- Proficiency with Microsoft Office tools.
- Ability to read and interpret budget statements.
- Must be able to utilize the Google Drive file system.
- Excellent communication and interpersonal skills.
- Ability to manage multiple concurrent tasks.
Desired Qualifications:
- Experience in an academic environment is preferred.
Published Salary (if available):
$20,500 - $24,546
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