Executive Assistant to Founders of High-Growth VC Firm - New York - Bloom Talent

    Bloom Talent
    Bloom Talent New York

    1 week ago

    Description

    Venture capital firm investing in category-defining companies is looking for an Executive Assistant to support the two Founders. This is an exciting opportunity to be in a high-impact role on a small, ambitious team with an exceptional track record of investing in the top tech companies. In this role, you'll manage the Founders' calendars and travel, triage communications, coordinate meetings and dinners while ensuring the Executives follow through on action items and time is being optimized. You will also plan and execute events, oversee light office management, and drive special projects that create capacity for the team. Someone with exceptional organizational skills and meticulous attention to detail, strong communication with the ability to interact confidently across all levels, and high agency and comfort managing multiple priorities in a fast-paced environment. Someone self-motivated, proactive, and hungry to excel. Previous experience in venture capital, technology, or startups is preferred. This is an in-office role based in New York in Greenwich Village. Flexible and responsive after hours and weekends as needed K+ DOE + carry and flexible PTO.
    Responsibilities:

    • Act as a partner and provide support to the two Founders.
    • Serve as a trusted partner in managing the day-to-day operations, ensuring critical tasks are completed, and nothing falls through the cracks.
    • Manage complex scheduling across multiple time zones for meetings with founders, LPs, portfolio companies, and other external stakeholders. Exercise sound judgment in prioritizing competing demands while protecting the founders' time and energy. Proactively anticipate scheduling conflicts and adjust calendars ahead of shifting priorities.
    • Triage and monitor incoming communications to ensure timely responses to key stakeholders. Draft correspondence for high-profile stakeholders.
    • Coordinate all travel logistics, including monthly trips to the Bay Area for partner meetings, conferences, and board engagements.
    • Plan and execute events, managing every detail from guest lists and invitations to catering and vendor coordination.
    • Organize LP gatherings and intimate founder events, ensuring each experience reflects the firm's standards for quality and attention to detail.
    • Drive special projects including LP communications, portfolio tracking, and network management initiatives.
    • Manage office logistics such as guest access, packages, and deliveries.
    Qualifications:
    • Previous experience as an Executive Assistant in venture capital, startups, technology, or similarly fast-paced and dynamic environments.
    • Exceptional organizational skills with proven ability to manage time effectively, follow through consistently, and juggle multiple priorities independently
    • Highly proactive and self-directed with the ability to take ownership, anticipate needs, and remove friction from the founders' day-to-day
    • Strong written and verbal communication skills with a polished, professional presence
    • Sound judgment, discretion, and integrity when handling confidential information and managing high-profile relationships
    • Positive, collaborative, and low-ego approach with the ability to build trust quickly across all levels
    • Thrives in fast-moving, unstructured environments and is comfortable making decisions without complete information
    • Driven and ambitious-seeking a high-impact role to excel and grow.
    • Flexibility to respond quickly when urgent matters arise and adapt to evolving business needs.
    • Bachelor's degree required, with a strong academic foundation preferred.

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