Purchasing: Contracts Specialist - Albuquerque, United States - The University of New Mexico

Description

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices.

Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

Within Financial Services is The Purchasing Department that serves as the central purchasing authority for the University of New Mexico.

The UNM Purchasing Department is seeking a dynamic and motivated individual to join our team as a Contracts Specialist.

This position will work with a team of Contracts Specialists who are buyers for a number of specific commodities and is responsible for all aspects of the procurement cycle, from sourcing to managing of contracts, in accordance with applicable federal, state and University rules and regulations.

Examples of the goods and services this team is currently handles are furniture, architecture, construction, building operations materials and supplies and services, and grounds equipment and services.

The UNM Purchasing department procures upwards of $150M each year. Team members collaborate with their peers in financial services and procuring departments to ensure we meet their needs.
Purchasing responsibilities for the team include but are not limited to:
Reviews, approves, and processes purchasing requests such as purchase requisitions and small purchase orders for goods and services

Lead departments through the procurement process to administer complex, integrated, high-value contractual arrangements and procurement proposals, e.g., request for proposals (RFP), etc.

Assists in bid openings for competitive solicitations such requests for quotes, bids, and proposals
Administers and maintain data information related to contractual arrangements for products and/or services for the University
Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules
Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible
Monitor existing contracts/contractor performance for compliance with terms and conditions
Serve as a primary point of contact with contractors, vendors and UNM departments
Represents the organization and the University to various institutional constituencies, as well as externally to corporations, funding agencies, government agencies, and other colleges and universities, as appropriate
Other duties as assigned
This position is on-site, M-F
Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.
High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
State of New Mexico policies and procedures regarding Construction and Maintenance
Procurement in a public or higher education environment
Electronic procurement and sourcing applications
Interpersonal and customer service skills with a wide range of constituencies
Organizing and coordinating skills
Bachelor's Degree
Additional Requirements

Campus
Department
Department

Procurement Services (944A)
Employment Type
Employment Type

Staff
Staff Type
Staff Type

Regular - Full-Time
Term End Date
Status
Status

Exempt
Pay
Pay


Monthly:
$3, $5,040.53

Benefits Eligible
Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits

home page for a more information.
ERB Statement
ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

For more information, review the Benefits Eligibility at a Glance

grid.
Background Check Required

Yes
For Best Consideration Date
For Best Consideration Date

4/26/2024
Eligible for Remote Work
Eligible for Remote Work

No
Eligible for Remote Work Statement
Application Instructions
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs

to submit an application.

Please attach:
The résumé should include a

complete work history , including

beginning and ending dates

of employment, (Month and Year),

and

the number of

hours worked

per week.
Cover letter that addresses how your qualifications and experience match the

Preferred Qualifications

that are detailed in the Job Ad.
The University of New Mexico is committed to hiring and retaining a diverse workforce.

We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check.

This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

For more information about background checks, visit . Refer to

for a definition of Regular Staff.
Requesting an Accommodation

Women, minorities, veterans, and individuals with disabilities are encouragedto apply.

In compliance with the Americans with Disabilities Act (ADA),the Rehabilitation Act of 1973, and University of New Mexico policy, ifyou have a disability and would like to request an accommodation in orderto apply for a position with the University of New Mexico, or if you cannotuse the online application system, please contact Human Resources at for assistance with the application process.

The University of New Mexico is an affirmative action, equal opportunityemployer, making decisions without regard to race, color, religion, sex,sexual orientation, gender identity, national origin, age, veteran status,disability, or any other protected class.

We are committed to hiring andretaining a diverse workforce and are dedicated to the goal of buildingan inclusive and pluralistic faculty and staff.

We are committed to teachingand working in a multicultural environment.

Visit the links below for moreinformation regarding our commitment to affirmative action and equal opportunity:
Equal Opportunity, Non-Discrimination and Affirmative Action at the Universityof New Mexico Equal Employment Opportunity is THE LAW.
Visit the links below for more information regarding our commitment to affirmative action and equal opportunity:

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