Business Operations Specialist - Los Angeles, United States - Kismet Search

Description

Our client is a leading company with over 25 years of experience in designing high-performance powertrain sensing solutions.

Based in San Diego, CA, their talented team plays a crucial role in developing cutting-edge solutions that are globally distributed.

They have made significant contributions to the success of elite organizations in the motorsports and aerospace industries.

Their products measure highly calibrated mechanical parameters and provide electrical analog and digital output signals, which will require a multidisciplinary (mechatronics) approach, including digital communication protocols and understanding of data acquisition systems.

Ideal Candidate Snapshot:

Our client's team is eager to welcome a versatile, execution-oriented go-getter who brings a spark of energy to their work and a sharp eye for the details.

As a

Finance, Administrative and Business Operations Associate

based in San Diego, you'll play a crucial role in the sustained growth and success of our company, harnessing the power of cutting-edge technology to enhance high-performance powertrains from racecars to rotorcraft.

Think of a master multitasker who can dance between deadlines with a cool head and a planner's precision. Your tool of choice? Microsoft Office, wielded with the finesse of a seasoned pro. If project management and ERP software are in your arsenal, that's a bonus

We're after that self-starter attitude — the kind that loves to dot I's and cross T's with a flair, thrives on keeping all the plates spinning, and takes pride in proactive follow-through.

Get ready to dive into a role that puts you at the heart of operations, right where the action is, at our client's bustling San Diego office.

If you're looking to make a tangible impact and flex those organizational muscles in a small, highly profitable and established technology company, this is it


Areas of Responsibility:
Administrative
Coordinate daily shipments and assist with international customs clearances.
Update and maintain our ERP system with precision.
Handle logistics and client shipments as needed.
Document and track meeting outcomes and action items.
Diligent follow-ups with clients, suppliers, team members, and executives to ensure task completion

Accounting/Financial
Ensure the accuracy of financial documents and adherence to budget categories.
Efficiently process electronic timesheets and credit card receipts.
Maintain orderly financial records and support month-end and year-end closing processes.

Purchasing and Supply Chain
Issue purchase orders and manage vendor relations.
Play a strategic role in inventory planning and supply chain efficiency.
Evaluate quotes and recommend vendors for significant purchases.

Marketing and HR
Enhance their marketing materials and maintain our website with fresh content.
Contribute to the branding strategy, including selecting client gifts.
Facilitate recruitment efforts and coordinate company events.

Required and Preferred Experience and Skills:

Bachelor's degree required, Business Admin, Finance, or related degree is preferred
Minimum of 2 years of relevant professional experience, ideally within a technology, manufacturing, or product development company

Experience working in a small organization (under 50 employees), and enjoy the impact and diverse responsibilities that come with that type of environment.

Experience in operations and admin for a company that involves shipping, packaging, supply chain and logistics for hardware, electronics, or similar physical products.

Multitasking wizardry, organizational prowess, and impeccable attention to detail.


PERSONAL TRAITS:
Self-starter with the capability to operate independently in various functional areas; High energy and a proactive "can do" attitude; Strong interpersonal abilities and sound judgment; Collaborative nature; Exceptional organizational skills and attention to detail; Effective planning skills and a knack for strategy
Comfort and proficiency in using computer software, ideally including:
Project management software (e.g., Asana, MS Project, ClickUp, Jira)
Enterprise Resource Planning (ERP) software (e.g., SAP, Dynamics 365)
Accounting software (e.g., Intuit QuickBooks)
Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to exercise independent discretion on significant company matters
Availability for a full-time, in-person role at the company's San Diego facility during standard business hours


Compensation & Benefits Package:
Competitive base salary ranging between $67,500 to $80,000.

Annual performance-based bonus
Annual merit raise
3 weeks of vacation, 5 sick days, and 10 paid holidays per year.

Benefits fully paid and include medical, dental, workers' compensation, disability, and life insurance program with matching and a Spending Account (FSA) program.

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