Human Services Office Support - Willmar, United States - Kandiyohi County, MN

Description

Salary : $51, $71,913.00 Annually


Location : Willmar, MN


Job Type: Full-Time


Job Number:


Department: Health and Human Services


Division: Financial Assistance Division


Opening Date: 04/26/2024


Closing Date: 5/5/2024 11:59 PM Central


Description

The Office Support Specialist is responsible for performing moderately involved clerical and administrative duties in the Health and Human Services Financial Services Department.

Responsibilities may include collecting, preparing, and reviewing information; processing applications, forms, licenses, permits and other documents; maintaining records and related system or database; public communications including committee minutes.

Job Duties

Provides advanced administrative support to departmental staff and/or other offices and agencies to ensure operational efficiency and coordination.

Performs front-desk and/or receptionist activities, including preparing, sorting, and/or posting mail or packets; coding and sending bills; greeting visitors; providing information and assistance in-person or via email, phone, and/or fax.

Composes, maintains, edits, transcripts, reviews, updates, scans and/or sends out a variety of routine and/or specialized documents and records, which may include correspondence, reports, transcripts, letters, spreadsheets, notices, licenses, and/or other related materials.

Maintains and updates a variety of online systems and databases to ensure efficient storage and retrieval of accurate and consistent data; work may include entering and processing data and resolving incomplete information.

Monitors and maintains office inventory, supplies, and/or equipment to ensure security and availability of equipment and supplies.


Qualifications

High school diploma or G.E.D.; 2 years administrative support or related experience; or an equivalent combination of education and experience.

Supplemental Information

SKILLS:

Using a computer and related software applications; Coordinating and scheduling meetings and events; Using modern office equipment; Preparing and maintaining records and/or reports; Using proper English grammar, punctuation, and spelling; Maintaining confidentiality; Processing routine and complex forms and documents; Reconciling basic accounts; Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Kandiyohi County offers a complete benefits package to full-time employees including health, dental, vision, PERA retirement, 457(b) deferred compensation plan, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.