Self Direction Onboarding Coordinator - Saratoga Springs - Aim Services

    Aim Services
    Aim Services Saratoga Springs

    3 days ago

    Description

    Job Type
    Full-time
    Description
    Purpose: The Onboarding Coordinator will assist with providing both administrative and clerical support. They will act as a liaison with families/individuals participating in the Self Direction program to help fill vacancies as requested and facilitate the hiring process. To ensure compliance with laws, policies, and procedures.
    Essential Functions:

    • Performs customer service functions by answering employee requests and questions as requested.
    • Prepares and maintains employee files.
    • Runs reports from employee database as requested.
    • Files papers and documents into appropriate employee files in a timely manner; performs paper and system audits as necessary.
    • Enters data into the HR Database(s), ensuring the accuracy of information.
    • Recruits for all vacant positions within the Agency including advertising and presenting Agency information at career fairs in a professional manner.
    • Conducts the entire hiring process for Self-Hired staff including review of applications, all hiring paperwork and scheduling of all pre-employment testing.
    • Audits all new hire paperwork for accuracy and missing information.
    • Ensures proper and timely communication with applicable parties regarding new hire status and work eligibility.
    • Runs monthly Medicaid Exclusion report on all Agency employees, ensuring confidentiality of information.
    • Processes background checks and child registry, ensuring confidentiality of the information.
    • Ensures Personnel file check lists and files are complete and accurate.
    • Is responsible for the employment I-9 files, ensuring compliance, monitoring, and updating of I-9 Employment Eligibility Verification. Maintains current and accurate I-9 books.
    • Types and sends correspondence as necessary and within given timeframe.
    • Maintains all employee and applicant documentation as dictated by governing agencies.
    • Assists the Self Direction HR Program Director with various research projects and/or special projects.
    • Ensures department filing is done accurately and timely.
    • Conducts monthly, quarterly and annual peer audits, as requested.
    • Accurately interprets and administers legal mandates, policies, procedures, and regulations.
    • Distributes and maintains all New Hire and Annual trainings for Self-Hired staff.
    • All other related duties as assigned/requested by supervisor.
    Responsible To: Director of Payroll/ Staffing Supports
    Requirements
    Qualifications:
    • High School Diploma and 1 year experience in Human Resources and/or Recruiting.
    • Background in employment law and other government compliance regulations is preferred.
    • Strong organizational skills with a keen ability to prioritize and multi-task.
    • Ability to adhere to and meet deadlines.
    • Well developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues.
    • Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers.
    • Speaks clearly in positive or negative situations
    • Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
    • Demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
    • Adapts to changes in the work environment, manages competing demands, a fast-paced work environment and can deal with frequent change, delays or unexpected events.
    • Proficiency in Microsoft Word and Excel.
    • Valid NYS Driver's License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.
    Physical/Cognitive Requirements:
    • Sitting for extended periods of time.
    • Use of computer for extended periods of time.
    • Ability to remain calm in stressful or demanding situations.
    • Ability to perform multiple tasks.
    • Bending, reaching, pushing, pulling while filing and setting up Job Fairs. Must be able to lift a minimum of 50 pounds.
    • Adherence to Agency attendance policy.
    Salary Description

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