Administrative Assistant, Faculty Support, Yale School of Management - New Haven

Administrative Assistant Faculty Support Yale School of Management Working at Yale means contributing to a better tomorrow Whether you are a current resident of our New Haven-based community-eligible for opportunities through the New Haven Hiring Initiative or a newcomer interested in exploring all that Yale has to offer your talents and contributions are welcome Discover your opportunities at Yale Hourly Range $27.74 Overview The Yale School of Management SOM is seeking an Administrative Assistant Faculty Support to support the faculty support team Reporting to the Associate Director of Faculty Support Services and assigned faculty members this role provides administrative support to faculty members various administrative departments all areas including support for teaching research programs financial transactions Key Responsibilities include serve as source information students staff faculty on policies procedures office activities format prepare edit proofread variety material assemble attachments review outgoing material completeness scan course work documents Download upload course related information web faculty coursework research secure purchase teaching materials obtain copyright permissions publishers post course material learning management system support assigned courses session coordinator Using Zoom schedule class create Zoom links virtually attend class monitor set up session communicate with students via Zoom chat directed by faculty member alert Media Services technical problems virtual room moderate participation Serve source information classroom AV technology search online libraries ORBIS download articles submit research papers online gather compile organize manipulate data reports summaries design setup spreadsheets graphics PowerPoint presentations Use Universities electronic systems expense management vendor setup travel booking product service orders vendors Collect receipts reimbursement travel domestic international monitor reimbursements prepare documents accordance policies procedures Coordinate logistics events seminars guest lecturers Schedule coordinate meetings talks visitors specifics site visits itineraries travel arrangements publicity catering entertainment accommodations Maintain calendar Prepare required forms reimbursements Serve point contact recruiting new assist orientation other matters requested May perform functions incidental office activities Identify problems workflow equipment environment improve workplace Manage ordering stocking distributing supplies mail packages greet answer screen telephone calls Organize maintain filing systems Perform additional duties necessary customer service Required Skills Abilities Excellent computer skills proficiency Windows Microsoft products Word Excel Outlook PowerPoint Internet navigation skills excellent proofreading editing skills ability communicate orally writing clear pleasant grammatically correct professional manner ability represent school events Candidates encouraged provide cover letter preferred Ability prioritize meet deadlines follow schedules multitask effectively strong attention accuracy detail thoroughness follow-through conflicting demands deadlines Excellent attendance record ability function part team provide support facilities clients ability flex schedule occasional overtime Principal Responsibilities Serves source information students staff employees clients policies procedure office activities Greets visitors answers screens telephone calls Assess nature business Provides assistance refers appropriate individual Schedules coordinates meetings appointments Receives schedules client referrals resolves conflicts Formats keyboards edits proofreads correspondence grants manuscripts reports attaches assemblies Reviews outgoing completeness dates signatures Composes general correspondence written material Gathers compiles records data creates reports summarizes findings Assembles compiles grant contract budget preparation Monitors expenditures reconciles financial statements coordinates travel establishes maintains filing systems Sorts distributes completes forms Orders maintains inventory supplies photocopies performs additional functions incidents office activities May perform other duties assigned Required Education Experience Four years related experience two same level next lower level high school education two years experience Associate degree equivalent combination experience education Job Posting Date 01/01/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade C Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 165 Whitney Avenue New Haven Connecticut Background Check Requirements All candidates employment subject pre-employment background screening position may include motor vehicle DOT certification drug testing credit checks based position description job requirements Offers contingent successful completion background check Additional Information Background check requirements process visit Learn about background checks under Applicant Resources section Careers website Health Requirements Certain positions associated health requirements specific responsibilities vaccinations tests examinations required law regulation university policy Posting Disclaimer The hiring rate role determined provisions outlined collective bargaining agreement Intent this job description representative summary essential functions will be required position should not construed declaration specific duties responsibilities Position Employees will be assigned specific job-related duties their hiring department In accordance federal Connecticut law University does not discriminate admissions educational programs employment against any individual account that individuals sex sexual orientation gender identity expression race color national ethnic origin religion age disability status special disabled veteran veteran Vietnam era covered veteran Inquiries concerning Yales Policy Against Discrimination Harassment referred Office Institutional Equity Accessibility OIEA Note Yale University tobacco-free campus

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