operations & hr coordinator - White Plains
2 days ago
Job summary
The Operations & HR Coordinator serves as the operational right hand to the Principal of a growing family law firm.While the Principal drives the firm's vision and strategic direction, this role ensures that daily operations, people processes, and administrative systems run smoothly and consistently.
Responsibilities
- Firm Operations & Administrative Management Develop, maintain, and enforce standard operating procedures Track firm priorities and ensure follow-through on open items Oversee calendar management and scheduling logistics for the Principal Support partner and leadership meetings (agenda preparation, action items, follow-up) Coordinate client intake flow engagement letters documentation management Partner with the Principal to identify inefficiencies implement process improvements Maintain organized digital physical file systems Human Resources & People Operations Coordinate process payroll in partnership with firms payroll provider Administer benefits PTO tracking time-off coordination Maintain employee files required compliance documentation Support hiring logistics onboarding offboarding processes Serve confidential point of contact employee administrative questions Assist leadership performance documentation people processes Monitor CLE reporting related compliance requirements Manage attorney annual benefit package reimbursement budget communicate quarterly updates attorneys & Principal Plan organize monthly social events Process employee reimbursements Manage pension plan coordination Partner outside counsel Fractional HR consultant needed HR issues Vendor Facilities Office Management Oversee vendor relationships renewals service agreements Manage office supply procurement equipment needs Coordinate IT setup work external providers resolve issues Ensure office environment remains organized professional functional Qualifications Working knowledge payroll coordination PTO tracking HR administration Strong organizational prioritization skills Excellent written verbal communication Ability manage confidential information discretion Proficiency Microsoft Office workflow/task management tools Self-starter takes ownership follows through What Success Looks Like The Principal freed up focus client strategy firm growth Payroll HR processes run accurately timely Vendors administrative systems operate without disruption Employees experience professional organized responsive workplace Operational issues identified resolved proactivelyWhy Join Prince Law Group?We recognize our greatest asset when you join team become collaborative supportive environment dedicated client success professional growthWhat We Offer:Competitive salary benefits package flexible working hours Opportunities professional development training Team-focused inclusive culture where contributions matter Opportunity part growing well-respected law firm deep roots CT/NY region
Job description
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