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Administrative Assistant

    Administrative Assistant - Portland, OR, United States - TEKsystems

    TEKsystems
    TEKsystems Portland, OR, United States

    3 weeks ago

    TEKsystems background
    Description

    Writing Coordinator needed for hospital organization team, - Portland, OR

    Job Description:

    The Donor Engagement Coordinator plays an integral role in supporting the daily production of letters and other written communication to acknowledge the exceptional generosity of our donors. Specifically, the Coordinator will assist with the drafting and review of acknowledgement letters and the management of donor stewardship mailing projects, and will also provide general administrative and project support to the donor engagement team.

    Responsibilities

    60% Project Coordination


    • Coordinate and execute the acknowledgment mailing process for mid-level donors, donor-advised funds and honor/memorial gifts, working in partnership with the Donor Communications Specialist


    • Ongoing mailing projects, including welcome letters and the annual Doctors Day notifications


    • Record donor stewardship actions in database

    30% Writing and Editing


    • Review and approve mid-level gift acknowledgements, working with colleagues to assess accurate gift designations and appropriate acknowledgements


    • Review and edit daily personalized gift, pledge, estate and donor-advised fund acknowledgements


    • Draft and coordinate mailing for monthly Deans' notes


    • Assist with copyediting and proofreading letters, particularly during busy year-end giving season


    • Assist Donor Communications Specialist with leadership communications from Presidents, as needed

    10% Department Support


    • Prepare and submit check requests for individual reimbursements and payment of invoices; ensuring compliance with expense and reimbursement policies


    • Assist colleagues in completing various donor engagement projects, as needed

    Skills:

    Project management, writing skills, writing and editing skills, Administration, crm system

    Additional Skills & Qualifications:

    Skills and Competencies:


    • Excellent project management and organizational skills; ability to independently manage and prioritize multiple projects and tasks


    • Strong writing and editing skills with high level of attention to detail


    • Demonstrated interpersonal skills; ability to collaborate professionally, diplomatically and productively with contacts at all levels, including leadership,

    development officers, faculty, and other colleagues


    • Ability to take initiative and be self-directed; high level of accountability


    • Compassionate and culturally-responsive; maintains an ability to work with internal and external individuals and groups from diverse backgrounds and lived

    experiences.


    • Proficiency in Microsoft Word, Excel, and Outlook

    Required Experience:


    • Experience drafting and editing professional communications


    • Experience coordinating projects and/or mailings

    Preferred Experience:


    • Experience working in a non-profit or fundraising environment


    • Experience in executive-level communications/support


    • Experience with a CRM/donor database

    Working Conditions:


    • Hybrid schedule; 3 days/week of onsite work required


    • Fast-paced office environment with frequent interruptions of workflow

    About TEKsystems:



    We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

    The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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