Administrative Assistant – UAF College of Liberal Arts - Fairbanks, United States - University of Alaska
Description
The College of Liberal Arts is seeking an Administrative Assistant to oversee the day-to-day operations of our academic departments. Become part of the administrative team for the College of Liberal Arts where we value collaboration and mutual support. We strive for excellence and aim to provide a space that is positive, supportive, inclusive, and respectful to all those we serve.
In this role, you will provide administrative support to different academic departments as needed. The role requires a strong focus on technological skills, organization, communication, and great attention to detail. Tasks include but are not limited to the administrative management of day-to-day operations for the academic department assigned. In this role, you will serve as a key contact point for students and faculty, coordinating departmental activities, managing department calendars, scheduling meetings, submitting the course schedule, tracking student enrollment data, handling course approvals, as well overseeing the department budget and purchasing for the department. The position is crucial in providing administrative in-person support to our growing college. In this position, you will work closely with the CLA leadership team and our academic departments and programs to ensure the academic success of students across the UAF campus.
The College of Liberal Arts is seeking a proactive professional with knowledge of and proficiency in the following programs Gmail (email and calendar), Word, Excel, Google Docs, Google Sheets, DocuSign, and Zoom. The ideal candidate will be a customer service-oriented individual with superior organizational, time management, and interpersonal communication skills. Furthermore, the ideal candidate places a high value on teamwork, process efficiency, and delivering outstanding customer service. Including exceptional attention to detail, and ensuring accuracy in all administrative tasks. They are adept at problem-solving, swiftly addressing challenges as they arise, and are known for their ability to quickly learn and adapt to new procedures and technologies.
Minimum Qualifications:
High School degree (or equivalent) and two years of office/administrative experience, or an equivalent combination of training and experience.
Position Details:
This position is located on the Troth Yeddha campus in Fairbanks, Alaska. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package . UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA staff salary schedule , Grade 76, based on education and experience.
To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position
To ensure consideration, please submit the following documents as part of your application packet.
1. Cover Letter addressing skills relevant to the position and proficiency in Gmail (email and calendar), Microsoft Word / Excel, Google Docs, Google Sheets, DocuSign, and Zoom.
2. Curriculum Vitae / Resume
3. Names of three professional references with phone and email contact information
Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Miriam Stelges, CLA Dean's Office Coordinator, at or
Advertised:29 Oct 2023 Alaskan Daylight Time
Applications close:Open until filled
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