Court Administrator - Elko, United States - Elko County, NV

Description

Salary : $93, $135,824.00 Annually

Location : Elko

Job Type: Full-Time

Job Number:

Department: Elko District Court

Opening Date: 05/15/2024

Closing Date: 5/29/2024 11:59 PM Pacific

Job Description

SUMMARY OF JOB PURPOSE

Under administrative direction, provides leadership for the full scope of functions provided by the Fourth Judicial District and Elko Justice/Municipal Courts, including the management and supervision of administrative support staff; plans, organizes and administers support services required for the effective functioning of the Courts.

Education and Experience

SSENTIAL FUNCTIONS

Duties may include, but are not limited to the following:

• Plans, organizes, manages, reviews, and evaluates the work of support and security staff through subordinate supervisors and/or lead staff.
• Develops and implements procedures, goals, objectives, policies and work standards assuring compliance with court and County and/or City policies and procedures; makes revisions as necessary.
• Coordinates activities and services with County and/or City departments and governmental agencies to meet the needs of the Court.
• Provides professional assistance to judges and serves as liaison to County and/or City departments, governmental agencies, the media and the public.
• Ensures the accuracy of all court records and documents, provides for secure storage and appropriate access.
• Directs the preparation and coordination of the multiple court calendars; monitors and coordinates case processing to ensure the most effective and efficient handling of cases.
• Manages court facilities including the upkeep and renovation of the court facility.
• Confers with court judges regarding laws, policies and administrative programs and procedures.
• Tracks new legislation affecting the Courts.
• Responsible for assuring compliance with court rules, ethical rules of conduct, and that minimum accounting standards are being practiced.
• Conducts studies, analyzes information, evaluates alternatives and makes recommendations; prepares narrative and written reports of findings.
• Oversees or provides for the selection, training, professional development and discipline of all staff, excluding law clerks and/ or staff attorneys; evaluates and/or reviews employee performance evaluation; handles grievances and other personnel actions.
• Researches operational and administrative problems, evaluates alternatives, recommends solutions, and implements adopted changes.
• Oversees the maintenance of accurate records, including the automation of the calendaring and record keeping systems.
• Maintains accurate financial records; directs the preparation of and prepares a variety of statistical and narrative reports for local use or submission to various agencies.
• Answers inquiries, provides information and resolves complaints from the public or employees regarding assigned functions and activities, which often requires the use of judgment and the interpretation of policies, rules and procedures.
• Responsible for development, administration, and maintenance of the Court's annual operating and capital budget.
• Coordinates information technology activity with appropriate County and/or City support staff, and the State; develops court related business rules, requirements and performance standards pertaining to information technology application and systems.
• Demonstrates courteous and cooperative behavior when interacting with elected officials, County and/or City departments, government agencies, the public, and staff; acts in a manner that promotes a harmonious and effective workplace environment.

OTHER REQUIREMENTS

Education and Experience:

Bachelor's degree in Criminal Justice, Business or Public Administration or a related field; AND five (5) years of administrative or managerial support experience in a legal or court related setting, two (2) years of which were in a supervisory role; OR an equivalent combination of education, training and experience as determined by the courts.

Knowledge, Skills, and Abilities

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

An employee in this position must have the following knowledge, skills abilities upon application:

Knowledge

• Principles and practices of employee management and supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
• Principles and practices of developing teams, motivating employees and managing in a team environment.
• Office management practices and procedures in a court setting.
• Fiscal management, including budget development and administration.
• Principles and practices of legal records management.
• Principles and practices of public administration.
• Applicable laws, codes and regulations.
• Use of specified computer applications involving the design and management of various databases, spreadsheet, and word processing files.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.
• Judicial system, legal practices and terminology.

Skills

• Negotiation, mediation and conflict management.
• Define problems, collect data, establish facts, draw valid conclusions and provide recommendations which offer viable solutions.
• Using tact, discretion and prudence in dealing with those contacted in the course of the work.
• Assessing and prioritizing multiple tasks, projects and demands.
• Making effective oral presentations to large and small groups.
• Preparing clear and concise reports, correspondence and other written materials.
• Implementing, applying and explaining complex federal, state and local laws, ordinances and regulations.
• Using initiative and independent judgment within established guidelines.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide services in the most cost effective and efficient manner.
• Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.

Abilities

• Managing multiple deadlines and competing demands successfully.
• Executing job duties under highly stressful circumstances.
• Using tact, discretion, initiative, and considerable independent judgment to manage relationships and situations whether or not established guidelines exist.
• Maintaining confidentiality.
• Solving practical problems and dealing with a variety of variables in situations where only limited standardization exists.
• Developing and maintaining effective working relationships with subordinates, peers, supervisors, city, county, state and federal officials and the public as needed. Dealing with problems courteously and tactfully.

Physical Demands and Working Environment

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling between offices.

SUPPLEMENTAL IMFORMATION

Supervision Received and Exercised:

Under Administrative Direction - Incumbents at this level are responsible for unusual, technical, complex, highly sensitive, political, and far reaching work related issues and for policy recommendations to political oversight groups. They plan, organize, and determine work methods, implementation mechanisms, and operating procedures used to achieve goals and objectives set forth by general plans, broad policies, budgetary limitations, and legal and professional standards. The incumbents have responsibility for planning and organizing work, as well as considerable latitude interpreting and applying broad policies, rules, and regulations. Work performance is usually measured by total results and a governing body usually provides supervision.

CONDITIONS OF EMPLOYMENT:

• This classification is considered "at will" and as such, the employee may be terminated at any time for any reason, or no reason.
• Employment will be conditioned upon successful completion of a criminal history background check.
• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
• Any employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
• Employees may be required to complete Incident Command System training as a condition of continuing employment.

**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment with the Courts. The content of this position description may be changed without notice. **

The Courts are an Equal Opportunity Provider and Employer

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Elko County offers a complete benefits package for all regular, full-time employees including a minimal fee for health care, dental and vision, flex spending accounts, and life insurance,100% County paid PERS retirement (Public Employee Retirement System), and deferred compensation plans. We offer 13 paid holidays, vacation, sick leave, Family Medical Leave, Military Leave, Educational Assistance, and an Employee Assistance Program, in addition to no state income tax.