Medical Administrative Positions - Moon, PA, United States - Calgon Carbon Corporation

Description

Calgon Carbon | A Kuraray Company currently has an opportunity where you can be a part of our growing team as we provide our customers with outstanding products that make the air we breathe and the water we use safe for generations to come.

Position:
Senior Human Resources Administrative Assistant
Headquarters - Moon Township, PA

Excellent Benefits :
Medical, dental, prescription & vision, HSA & retirement savings (401k) - Generous Company Match

Perks :

Incentives/bonus plans, competitive pay, dress for your day, hybrid schedules, paid time off (vacation starting at 3 weeks), tuition reimbursement, wellness programs, fun events, learning & development opportunities.

Mondays - Fridays, 9:00 AM - 5:00 PM, 40 Hours/Week

The Senior Administrative Assistant provides high-level administrative support to company executives by managing appointments, preparing written reports and presentation materials, handling information requests, problem-solving and performing clerical functions for executives.

Provides complex administrative support to US Human Resources and Payroll Departments ensuring efficient workflow. Coordinates administrative workflow and continuity for Human Resources and Payroll Department. Routes internal and external inquiries to appropriate Human Resources or Payroll personnel. Functions as the administrative backup to Executive Assistant to the President and Chief Executive Officer

• Maintain business relationships with high-level executives and coordinates with employees in other departments. Provides clerical & administrative support for Human Resources and Payroll Department such as typing reports, memos, letters and other documents
• Creates and maintains database and spreadsheet files, PowerPoint presentations, Word and Excel documents as needed
• Bargaining Unit contracts and Summary Plan Descriptions)
• Perform general office duties such as ordering supplies and maintaining records management database systems
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating and destruction
• Arrange complex and detailed travel plans and itineraries compile documents for travel-related meetings and accompany supervisor when requested
• Organize and maintain HR and Payroll vendor contract files
• Oversee vendor billing relationships, purchasing and accounts payable functions for Human Resources and Payroll
• Perform duties of a highly confidential nature that require a broad and comprehensive knowledge of Calgon Carbon's policies and operations
• Manage Acceptable Use policy and provide employee authorization for access to secure ITAR folders for IT department. Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget (i.e. Contract negotiations, Disability Mentoring Day, Bender Academy, Intern program, Hiring campaigns)
• Support Chief Human Resources Officer on confidential and special projects
• Coordinates all Human Resources & Payroll meeting set ups and itineraries. Creates blanket purchase orders in SAP and processes invoices in the corporate accounts payable management system
• Receive and process highly confidential benefits, medical, and HR invoices in SAP, LotusNotes, and IQ Back Office. 10+ years Administrative support experience in a business environment with increasing responsibilities is required
• Proficiency in Microsoft Office Word, PowerPoint and Excel programs is preferred
• SAP Proficiency is preferred

We are a company of scientific innovators with over 205 patents.

Since creating the first activated carbon products from bituminous coal in the 1940s, Calgon Carbon has been a pioneer in developing advanced products, systems and services for air and water purification.

Calgon Carbon's product portfolio now encompasses more than 700 direct market applications.

Headquartered in Pittsburgh, Pennsylvania, Calgon Carbon employs approximately 1,350 people and operates 20 manufacturing, reactivation, innovation and equipment fabrication facilities in the U.With complementary products and services, the combined organization will continue to focus on providing the highest quality and most innovative activated carbon and filtration media products, equipment, and services to meet customer needs anywhere in the world.

Minorities/Females/Individuals with Disabilities/Protected Veterans
VEVRRA Federal Contractor