secretary (oa) - Honolulu, United States - Department Of Defense

Description

Summary

You will serve as a SECRETARY (OA) in the Dean's office of DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES.

Duties

• You will serve as the Dean's principle coordination hub for scheduling interactions with other Center of Executive Leadership Team members.
• You will manage the Dean's day to day schedule, set up and de-conflict calendar appointments, schedule meetings and communicate meeting objectives.
• You will manage visitors, telephone calls, and email correspondence and direct the initiators to appropriate staff members
• You will receive correspondence, acknowledge receipt, screen and sort by priority and deadline.
• You will type letters, memorandums, reports, notes, speeches and other correspondence.
• You will take and transcribe notes of meetings and telephone conversations involving both technical and specialized terms.
• You will manage the Dean's official travel including transportation, lodging, official travel clearance, and all travel arrangements.
• You will maintain college files and records.
• You will manage classified materials and/or matters of confidentiality and sensitivity.
• You will process civilian time cards and track civilian and military evaluation status.