accounting technician prorations - The Villages, United States - Village Center Community Development District

Description

Job Description

Job Description

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on...

The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages.

Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship help employees thrive and excel in many fields within The District.

An immediate full-time opportunity exists for an individual with commitment, a "passion" for excellence and "drive" for accuracy to join our

Customer Service

team

. This position requires a solid background of advanced customer service skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports the District and the surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.
Competitive Benefits as a full-time employee of the District include:
Medical Insurance (fully paid for employee single coverage)
Voluntary health benefits, including Dental and Vision Insurance
401(a) Retirement Plan, with contributions funded by the District
457(b) Retirement Plan, permitting employee pre-tax deferrals
Flexible Spending programs for both Medical and Dependent Care
Employee Assistance Program
Paid Time Off
Tuition Reimbursement
Public Service Loan Forgiveness Eligible
Tier 2 qualifying organization for The Villages Charter School


JOB SUMMARY:

Incumbents for the position of Accounting Technician will perform essential functions and multiple accounting duties as apportioned under one of three functional divisions: Accounts Payable, Billing & Customer Service, or Accounting.

While work assignments may be primarily focused in one division area, incumbents may be assigned cross-division duties based on District needs.

For that reason, incumbents are expected to possess a skill level that allows them to be assigned any duty at any time and become proficient in the required work within a short period of time.

Some general types of duties expected to be performed within this position include the following.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

include but are not limited to:

Billing & Customer Service Division:

Pro-Rations Accounting Technician:
Proration Duties

Prepare pro-ration requests and ensure all costs due are detailed and conveyed to owner/title companies for provision to real estate buyers and sellers.

Processes new home sales transactions. Process re-sales transactions.

Reviews and responds to requests from title companies, lawyers and closing agents; interface with same pertaining to questions about home closing calculations.

Complete request for Refund Checks for sellers with credit balances and deliver to customer once received from Accounts Payable.
Coordinate with Sales Office, Realtors and Buying and Selling Real Estate Agents as required.
Complete Move-In, Move Out for commercial and residential tenant/deed changes.
Monitor and update customer RV changes and charges.
Complete Entity Name Changes after verification of deeds and adjustments required for Deal master.
Enter Customer Adjustments to residential and commercial customer accounts.
Customer Service Duties
Respond to potential owner's and resident's inquiries as related to sales/re-sales and computations of the billing and closing documents.
Provide verbal and written answers to customer inquiries regarding

amenity/utility/sanitation

and RV billings and services.

Represent the departments at the bi-monthly Hometown Social, answering questions, notifying new residents in which District they reside and passing out general District information.

Financial Management Duties
Complete statistical compilations of workload and sales/re-sales.
Backup to accept customer payments in the form of third-party, banking, cash, check, debit and credit cards for accounts. Assist with the processing of ACH automatic withdrawal setup, while maximizing the fiduciary stewardship of the District.
Perform collection duties for

amenity/utility/sanitation

and RV billings to include review and analysis of final customer accounts, initial customer contact, written correspondence, and preparation of legal documents (notifications, mailings and liens) as needed.

Assist with research related to property and title ownership, returned payments, foreclosures and bankruptcies and collections.
Understand the Bond Assessment process and deadlines. Be able to provide accurate bond payoff information to residents and/or other requesting external parties.

Update customer database based upon information provided by customers and ensure the integrity of the customer billing addresses through the returned mail processing.

Prepare assigned documents by document type and appropriate scanning template.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
Associate's Degree in Accounting and/or a closely related field.
Proficient personal computer skills and basic proficiency level in knowledge of Microsoft packages involving Word, Excel, PowerPoint, and Outlook.
Ability to work effectively in a team environment.
Excellent verbal communication skills and professional appearance.
Successful completion of background check and drug screening.
Ability to be well-organized & successfully multi-task in a fast-paced environment to meet multiple demanding deadlines.

CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Florida Driver's License.
Required FEMA (ICS) certifications must be completed within six months of hire.

EQUIPMENT
Position requires the use of telephones, personal computers and productivity software, document imaging scanners, copier and other office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
Regularly required to stand; walk, push/pull; handling/fingering; reach forward; reach overhead; kneeling; stooping; twisting; squatting; sitting; balancing.
The employee must frequently lift and or move up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

#J-18808-Ljbffr