Executive Assistant at Boutique Asset Management Firm in Midtown - New York - BCL Search, Inc.

    BCL Search, Inc.
    BCL Search, Inc. New York

    21 hours ago

    Description

    Our client, a boutique asset management firm, is looking to hire an Executive Assistant to help support the office. The successful candidate must be well-spoken, skilled, polished, and a very sunny and welcoming disposition. The position requires at least 3+ years of administrative experience, strong skills, and a "no-job-beneath-me-attitude". This role is 3x days a week in-office and 2x days remote.
    Someone with recent experience in finance and coordinating conferences is strongly preferred.
    RESPONSIBILITIES

    • Provide administrative support to four Managing Directions and their perspective teams of analysts and VP's, including calendar management, meeting coordination, and travel arrangements
    • Partner with a Senior EA to ensure seamless day-to-day operations and team support
    • Assist with preparing reports, presentations, and documentation
    • Coordinate internal and external meetings and liaise with various stakeholders
    • Manage expenses, track projects, and handle ad hoc administrative tasks as needed
    • Manage office operations, including supplies, equipment, and facilities and ensure the smooth functioning of the office
    • Maintain the office and ensure a clean, functional, and productive environment
    • Serve as the primary point of contact for office-related issues and coordinate with vendors and service providers
    REQUIREMENTS
    • 3+ years of experience providing executive or administrative support, ideally within a fast-paced corporate or financial environment
    • Ability to handle strong personalities
    • Exceptional organizational and time-management skills with strong attention to detail
    • Clear and confident written and verbal communication skills
    • Ability to handle sensitive and confidential information with discretion
    • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    • Proactive, resourceful, and collaborative with a strong work ethic
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