Office Assistant - Columbia - COPT Defense Properties

    COPT Defense Properties
    COPT Defense Properties Columbia

    1 day ago

    $38,000 - $45,000 (USD) per year
    Description

    Office Assistant

    Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.

    Essential Functions:

    • Front Desk- Primary backup support to Receptionist on and front desk responsibilities, including answering phone calls, greeting visitors, UPS/FedEx local courier shipments, deliveries and corporate passes.
    • Office Environment Develop accuracy and processes for all kitchen supply orders.
    • Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same.
    • Keep refrigerators and freezers clean by regularly maintaining them.
    • Office Supplies Place and process orders for all copier paper. Keep track of inventory and office supplies, including copier paper and production room supplies.
    • Assist routinely with stocking productions rooms.
    • Create, print, and replace the updated phone list in conference rooms and the front desk.
    • Assist the Associate Office Manager with escorting TrueShred for monthly pickup.
    • Distributing office supplies and front desk supplies as needed as requested.
    • Billing/Invoices Analyze, review, code, and process invoices for payment for office supplies as needed.
    • Provide back up support to the Associate Office Manager on all other invoices in Voyager.
    • Record Retention Assist administrative staff with their record retention needs.
    • Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs.
    • Clerical Assistance Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
    • Maximo (work order system) Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
    • U.S. Mail Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning.

    Secondary Responsibilities:

    • Perform other job-related duties as assigned.

    Education - High School Diploma or equivalent.

    Professional Experience - Minimum of two years general clerical/administrative experience.

    Computer Skills:

    • PC proficiency to include (but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software.
    • Ability to adapt to new or changing software programs.

    Mobility - N/A

    Other Requirements - Developed communication skills.

    Pay Range: $38,000 - $45,000 CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.


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