- Reconciling census on a daily/monthly basis; including retro adjustments of manual census and system adjustments.
- Meet w/ Admissions to review referrals that pose a potential financial issue
- Update/Reconcile Cash Sheet
- Update/Reconciling AR Log/ Aging
- Bank deposits; scanning and posting all deposits in system
- Make necessary adjustments in system for resident accounts
- Meet with resident and families in regards to accounts
- Collections of all payors; Hospice, Medicare, Medicaid, MLTSS, Managed Care/Managed Medicare, Private
- Check claim status for all insurances via electronically or phone
- Obtain MLTSS authorizations
- Attend Utilization Review meeting on a weekly basis to discuss discharge planning of residents
- Meet with families/ potential long term residents to discuss financials and make necessary preparations
- Send requests to Office of Community Services for potential long term residents
- Send Notification request to Board of Social Services for potential Medicaid residents
- Complete Medicaid Re-determinations
- Complete Medicaid applications; submission via mail or county appointment
- Communicates with Board of Social Services caseworkers on all pending Medicaid cases/redeterminations
- Work closely with County Board of Social Services supervisors for case reinstatement
- PA 162's- request from county, updating system with correct income and notifying families of the changes
- Submit Billing Assistance form to Provider Relations for Medicaid claims
- Submit cases to attorney if potential problem.
- Work with attorney on potential Guardianship cases
- Submit Repayee paperwork to Social Security Administration
- Submit Representative Payee Report on a yearly basis for all residents on Social Security
- Works closely with County Social Security Office supervisor to ensure all claims are processed correctly and rapidly.
- Work with pension companies to obtain pension
- Maintain yearly Bad Debt
- Handles Resident Fund Management (RFMS); opening and closing accounts, setting up direct deposit
- Supply billing with reconciled census daily and at month's end.
- Review all outstanding accounts
- Prepare and submit Write-Offs if necessary to billing department
- Organize/ maintain resident financial files
- Communicate on a daily basis with doctor's office/vendors on residents' payor
- Plan, organize, and implement, the facility's Business office functions
- Maintain written policies and procedures that govern the business office functions of the facility.
- Interpret the facility's business policies and procedures to residents, family members, government agencies, etc., as necessary.
- Monitor designated home office accounting controls to assure compliance with established procedures.
- Assist in standardizing the methods in which work will be accomplished.
- Follow home office designated systems for: financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.
- Prepare and bill specialized Equipment including and not limited to: OME Other Medical Expense, WEP Wheelchair Exception Program, VDR Vent Dependent Resident and/or DMR Durable Medical Equipment using spreadsheets, form and/or website services.
- Report delinquent accounts to your immediate manager.
- Prepare financial and statistical reports as required.
- Perform functions of computer/data processor as necessary.
- Ensure that resident admission contracts are signed and appropriately filed.
- Assist in the planning and implementation of changes in the business office system.
- Puts costumer service first: Ensures that customers and families receive the highest quality of service in a caring and compassionate atmosphere, which recognizes the individual's needs and rights.
- Enrolls residents for direct deposit income (SSA, SSI, VA Benefits and pension checks) and follow up to verify completion.
- Monitors, maintains and disburses the allowance according to PA 162 form for spousal, home maintenance allowance and personal allowance for residents.
- Monitor account balance to prevent accounts from reaching the resource limit per OBRA regulations. Notify appropriate personnel to assist in spend down of excess resources.
- Mail resident statements quarterly, per state regulations
- Works in office areas as well as throughout the facility.
- Moves intermittently during working hours.
- Attends and participates in continuing educational programs.
- Must be able to read, write, speak, and understand the English language.
- Must possess the ability to make independent decisions when circumstances warrant such action.
- Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
- Must have basic training in long-term care administration and/or medical billing.
- Must possess the ability to work harmoniously with other personnel.
- Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound techniques.
- Must be familiar with the laws, regulations, and guidelines governing personnel administration.
- Must be knowledgeable of micro-computers, data entry, output, system applications, etc.
- Must possess the ability to examine and verify financial documents and reports.
- Must be knowledgeable in auditing principles and practices.
- Must not pose a direct threat to the health or safety of other individuals in the workplace.
- Must be able to move intermittently throughout the work day.
- Must be able to speak and write the English language in an understandable manner.
- Must be able to cope with the mental and emotional stress of the position.
- Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
- Must function independently, have flexibility, personal integrity, and the ability to work effectively with personnel and support agencies.
- Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
- Knowledgeable in data collection, data analysis methodology, and performance improvement methods needed to support and lead performance improvement projects
- Collaborate with the quality committee and senior leaders to prioritize and develop QAPI efforts
- Lead performance improvement projects and provide education and coaching in order to build needed skills in others to lead PIPs
- Participate in multidisciplinary QAPI activities
- Knowledge of current Performance Improvement Initiatives
-
Office Manager
1 week ago
Kowabunga LLC Cranford, United StatesOffice Manager · Kowabunga LLC is a manufacturer and supplier of material handling products for the Chemical, Pharmaceutical and Flavor & Fragrance industries. · Responsibilities · We are looking for an energetic, detail oriented and organized Office Manager to join our team ou ...
-
Office Manager
4 weeks ago
Amin Antoine - State Farm Agent Roselle, United StatesROLE DESCRIPTION: · As an Office Manager with The Amin Antoine Statefarm Agency, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experienc ...
-
Office Management Employee
1 week ago
Skyline Solutions Plainfield, United StatesAbout the Company · Our strengths at a glance: Professional and efficient support for customers and users from consultation to installation, maintenance, and repair. Highest priority for quality and safety. Individual solutions with a very good price-performance ratio. Reliable p ...
-
Office Manager
2 weeks ago
Amin Antoine - State Farm Agent Roselle, United StatesJob Description · Job DescriptionROLE DESCRIPTION: · As an Office Manager with The Amin Antoine Statefarm Agency, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution o ...
-
Training for Office Management Clerk
1 week ago
SilverTech Union, United StatesApprenticeship as Office Management Assistant (m/f/d) at Union · ABOUT US · Take your chance at one of the most successful companies in the growing field of optometry: · Family-owned in its third generation · On a successful course for over 85 years · One of the largest opticians ...
-
Office Manager
3 hours ago
TransCore Union, United StatesTransCore (TRN), a subsidiary of ST Engineering, is seeking a full-time Office Manager to join our team in Union, New Jersey. · Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed belo ...
-
Office Manager
22 hours ago
New Ujala Life Union, United StatesJob Description · Job DescriptionSalary: 50k - 60k salary · Behavioral Health Office Manager · This position will be for Union, NJ. · Website: · Phone number: · Contact: · About Ujala Life · Ujala Life is a pediatric behavioral health agency with clinics in New Jersey. We prov ...
-
Office Manager
2 weeks ago
New Ujala Life Union, United StatesJob Description · Job DescriptionSalary: 50k - 60k salary · Behavioral Health Office Manager · This position will be for Union, NJ. · Website: · Phone number: · Contact: · About Ujala Life · Ujala Life is a pediatric behavioral health agency with clinics in New Jersey. We prov ...
-
Bookkeeper Office Manager
3 weeks ago
MCC Electric Inc Roselle, United StatesJob Description · Job DescriptionOur company is currently seeking a Bookkeeper Office Manager to join our team · Responsibilities: · Obtain primary financial data for accounting records · Compute and record numerical data · Check the accuracy of business transactions · Perform d ...
-
Regional Business Office Manager
1 week ago
AristaCare Health Services Cranford, United StatesWe are looking for a Regional BOM who will be based out of our Cranford Corporate office, but must be willing to travel to our facilities as necessary. The ideal candidate should have at least a few years of experience as a SNF Business Office Manager with thorough knowledge of t ...
-
Regional Business Office Manager
2 weeks ago
AristaCare Health Services Cranford, United StatesWe are looking for a Regional BOM who will be based out of our Cranford Corporate office, but must be willing to travel to our facilities as necessary. The ideal candidate should have at least a few years of experience as a SNF Business Office Manager with thorough knowledge of t ...
-
Regional Business Office Manager
1 week ago
AristaCare Cranford, United StatesWe are looking for a Regional BOM who will be based out of our Cranford Corporate office, but must be willing to travel to our facilities as necessary. · The ideal candidate should have at least a few years of experience as a SNF · Business Office Manager with thorough knowledg ...
-
Office Manager
2 weeks ago
Union City Mitsubishi Union City, United StatesJob Description · Job DescriptionWe are a local dealer with strong community ties and values. We believe that searching for a new vehicle should be a positive experience, and this is further enhanced by the knowledge and enthusiasm of our team. It is our duty to be helpful, compe ...
-
Regional Business Office Manager
2 weeks ago
AristaCare Health Services Cranford, United StatesJob Description · Job DescriptionWe are looking for a Regional BOM who will be based out of our Cranford Corporate office, but must be willing to travel to our facilities as necessary. The ideal candidate should have at least a few years of experience as a SNF Business Office Man ...
-
Physician Office Manager
3 weeks ago
Chesapeake Regional Healthcare Elizabeth City, United States Full timeThe Office Manager is responsible for overseeing day to day operations in a physicians office, maintaining and increasing patient flow and physician productivity, ensuring practice, physicians and staff are compliant with state and federal guidelines as well as the guidelines of ...
-
Office Manager
2 weeks ago
Kowabunga LLC Cranford, United StatesOffice Manager · Kowabunga LLC is a manufacturer and supplier of material handling products for the Chemical, Pharmaceutical and Flavor & Fragrance industries. · Responsibilities · We are looking for an energetic, detail oriented and organized Office Manager to join our team ou ...
-
Medical Office Manager
3 days ago
Adv Lap Surg Inst Springfield, United StatesJob Description · Job DescriptionSurgical practice is looking for a office supervisor to oversee the day-to-day operations and staff at its three offices. This person will actively promote high levels of patient relations and customer service in a cost-effective manner, as well a ...
-
Medical Office Manager
3 days ago
Adv Lap Surg Inst Springfield, United StatesJob Description · Job DescriptionBenefits:401(k) · Dental insurance · Health insurance · Paid time off · Surgical practice is looking for a office supervisor to oversee the day-to-day operations and staff at its three offices. This person will actively promote high levels of pati ...
-
Assistant Office Manager
2 weeks ago
Derek Eastman - State Farm Agent Eureka, United StatesJob Description · Job DescriptionPosition Overview · Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Assistant Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our bus ...
-
Office Assistant/Project Manager
3 weeks ago
Ultimate Comfort Control Rahway, United StatesJob Description · Job DescriptionOffice Assistant/Project manager needed to help creating reports, managing jobs and assisting with general office duties. Must be proficient in Microsoft office and have good organizational skills. Must be a notary or have the ability to become a ...
Regional Business Office Manager - Cranford, United States - AristaCare Health Services
Description
We are looking for a Regional BOM who will be based out of our Cranford Corporate office, but must be willing to travel to our facilities as necessary. The ideal candidate should have at least a few years of experience as a SNF Business Office Manager with thorough knowledge of the Medicaid process.
Purpose of Your Job Position
The Business Office Manager must be familiar with company policies and procedures related to billing and accounts receivable, census processing and Medicaid applications. The Business Office Manager processes facility information and sends it to the home office in a timely manner. He/She interfaces with the Administrator, billers and receptionists, as well as provides verbal and written reports to the Administrator and home office.
Job Functions
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities
Administrative Functions
Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
Safety and Sanitation
Follow established safety regulations, to include fire protection/prevention, smoking regulations, etc.
Follow established ergonomics policies and procedures. Equipment and Supply Function
Working Conditions
Must possess, as a minimum, a high school diploma.
Experience
Must have, as a minimum, 3 year(s) experience in health care financial administration.
Specific Requirements
(With or Without the Aid of Mechanical Devices)