Assistant Property Manager/ Facilities Coordinator - Menlo Park, United States - Propel Recruitment LLC

Description

Our client, a growing high-net-worth family office, seeking a diligent and detail-oriented Facilities/Property Management Assistant to provide comprehensive support to the Facilities and Property Management Teams.

You would be joining a unique industry and a close-knit and supportive team.
This role is fully in-person in Menlo Park, CA

Key Responsibilities:

Schedule Management:

Coordinate appointments and schedules for various contractors, subcontractors, and maintenance workers at the properties under the direction of the Facilities Manager.

Ensure timely completion of tasks and projects.


Vendor Relationship Management:
Maintain and cultivate positive relationships with vendors and subcontractors. Act as a liaison between the company and external service providers. Collaborate effectively with employees, contractors, inspectors, and regulatory agencies.


Facilities Operations Support:

Assist in the regular use and maintenance of facility operation systems, electronics, and mechanics, including but not limited to lighting, climate control systems, AV systems, pool, fire pits, etc.

Troubleshoot issues as they arise and coordinate necessary repairs or upgrades.


Budget Assistance:
Assist in the development of an annual operating budget related to maintenance and expected operating/utility costs. Monitor expenses and identify cost-saving opportunities while maintaining quality standards.


Code Compliance:
Ensure properties maintain compliance with all relevant codes and regulations. Coordinate inspections and necessary corrective actions to address any deficiencies promptly.


Qualifications:
Previous experience in facilities management, property management, or a related field is preferred.
Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
Proficiency in Microsoft Office Suite and familiarity with facility management software is desirable.
Knowledge of building systems and maintenance procedures is an asset.
Bachelor's degree in Business Administration, Facilities Management, or a related field is preferred but not required.


Benefits:
Great stability and financial strengthUnique industry with incredible varietyVery competitive compensationFull benefits packageBase compensation range is $100-150K