Accounting Associate - Fort Worth, Texas
4 days ago
Job description
Job Description
Accounting Associate
REPORTS TO: Controller
COMPENSATION TYPE: Hourly, Non-Exempt
POSITION OVERVIEW: Supports CFO and Controller by ensuring financial data entered in accounting/record keeping software is accurate, complete, and timely; ensuring our client has strong relationships with vendors by always promptly and accurately paying bills on or before deadlines; and provides additional administrative support to the Team as needed.
KEY RESULT AREA'S
- Responsibilities:
- Maintain accounts and project information in multiple computerized databases
- Compile reports required by management and other governmental agencies
- Compute and record charges, refunds, and adjustments
- Reviews/corrects employee time entries for payroll
- Reviews/Enters/Reconciles monthly credit card statements
- Prepare vouchers, invoices, account statements, reports, and other documents
- Reconcile A/R and A/P general ledger accounts
- Resolve customer billing discrepancies, elevating to Controller when necessary
- Perform related duties as to specific assignments
- Provide service to customers by answering questions, providing information, and assuring appropriate follow-through and/or resolution relating to assigned duties
- Communicate with managers, supervisors, co-workers, and others while maintaining confidentiality
- Completes additional tasks as assigned
- Efficiency:
- Timely data entry on all assigned duties
- Expedient and accurate data entry
- Achieve 100% of quick-pay discounts by ensuring payments made before payment terms deadlines
- Performance:
- Ensure ≥ 95% of Accounts Receivables are monitored and any past-due clients have weekly status updates. Past due status is > 10 days from QB due date. General Contractor invoices are generally due within 45 days. (Retainage should be checked on within 4 months of project completion; otherwise retainage is not considered past due until project is closed out)
- Information entered into company databases is accurate and with enough detail for auditing purposes
- Ensure all employee time entries are correct and ready for Controller approval by 10:00 AM on Tuesdays
- Ensure all receipts received for credit card purchases and that reconciliation completed 5 days before payment due date
- Escalate any items not within tolerance to proper management in a timely manner
- Maintains positive client/Vendor relationship
- Coordination:
- Coordinates with Purchasing Department to ensure vendor accounts are set up, and current
- Coordinates with CFO or Controller as needed in assigned duties
- Coordinates with Account Manager, COO, Project Managers, and CS Administrator to ensure project data (for assigned duties) is entered in a timely fashion in appropriate databases.
- Coordinates with Customers as needed to provide/obtain needed information
JOB REQUIREMENTS:
- Ability to handle stressful work situations and deadlines
- Accurate, detail-oriented, and conscientious
- Strong people and communication skills
- Excellent writing, editing, spelling, grammar, mathematical skills
- Strong organizational skills
- Self-motivated; initiative to own problems and resolve them; follow through is a top priority
- Professional appearance in dress, office maintenance
- Punctual and dependable
- Mastery of QuickBooks Desktop, Microsoft Teams, Outlook, Excel, and Word
EDCUATION:
- Enrolled in or has obtained QuickBooks Certified User accreditation
- Bachelor's Degree (BS) in accounting or 4+ year's equivalent experience
- Understands Texas State Sales Tax laws
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