Bookkeeper - District

Position Type: ·   Secretarial/Clerical/Bookkeeper · Date Posted: ·   12/19/2025 · Location: ·   District Office · District: ·   Community High School District 117 ·   Description: Bookkeeper School Year · Qualifications: The candidate should have a current Illinois certificate r ...

Job description

• Position Type:
    Secretarial/Clerical/Bookkeeper
  
  
• Date Posted:
    12/19/2025
  
  
• Location:
    District Office
  
  
• District:
    Community High School District 117
  

Description: Bookkeeper School Year

Qualifications: The candidate should have a current Illinois certificate registered in Lake County.

Application Procedure:  Apply Online

Pay Rate: $24.20/hour minimum. Final rate determined based on qualifications in alignment with district guidelines.

 

GENERAL INFORMATION

TITLE �������������������. Bookkeeper

LENGTH OF CONTRACT..����������� 12 months

REPORTS TO ����������������. Associate Superintendent/CSBO

EVALUATION ���������ï½ï¿½ï¿½ï¿½ï¿½ï¿½.... Evaluation Completed by Associate Superintendent

POSITION SUMMARY:

The Bookkeeper supports the financial operations of the district by maintaining accurate accounting records, performing purchasing, cash receipt functions, and managing activity fund and accounts receivable processes. The position ensures compliance with state reporting requirements, audit standards, and district procedures. Responsibilities include maintaining general ledger accuracy, processing deposits, supporting payroll and accounts payable as needed, and managing a variety of reconciliations and financial workflows for the Business Office.

QUALIFICATION - EXPERIENCE - KNOWLEDGE:

• An associate's Degree or higher in accounting, business, or a related field is preferred.
• Knowledge of fund accounting, the Illinois Program Accounting Manual (IPAM), and general accounting principles.
• Ability to use spreadsheet applications, word processing programs, and financial software systems (Skyward experience preferred).
• Accuracy and attention to detail in financial recordkeeping.
• Ability to work collaboratively and maintain confidentiality.

ESSENTIAL FUNCTIONS:

• Financial Systems and Skyward Support
  • Supports the setup, implementation, and ongoing management of the Skyward School Business Suite.
  • Enters and maintains accurate financial data, account coding, and workflow approvals in Skyward.
  • Runs system reports, queries, and reconciliations for Business Office needs.
  • Provides first-level assistance for staff regarding purchasing, requisitions, and payment processes.
  • Collaborates with CSBO, Business Office staff, and Skyward support to troubleshoot issues and improve efficiencies.
• Accounting and Bookkeeping
  • Processes invoices, purchase orders, parent reimbursements, receipts, and vendor payments.
  • Maintains accurate records and documentation for audit, compliance, and reporting purposes.
  • Reviews financial documents for accuracy and proper account coding.
  • Assists with monthly reconciliations, year-end closing procedures, and audit preparation.
  • Maintain District P-cards and process monthly payments and reconciliations, including gift cards.
  • Oversight of online coaching/supervisor advances for competitions.
  • Assists with fundraising forms and the review of fundraising reconciliations.
  • Follow up with uncashed checks.
• Purchasing and Accounts Payable Support
  • Reviews and routes purchase requests, ensuring proper documentation is attached.
  • Verifies pricing, quantities, vendor information, and compliance with Board policies.
  • Prepares disbursements in accordance with district schedules and established procedures.
  • Communicates with staff and vendors to resolve questions, discrepancies, or delays.
• Cross-Training and Operational Support
  • Learns multiple Business Office functions to serve as backup for other Business Office PSP roles.
  • Supports the Business Office team to ensure all required tasks continue during staff absences or workload fluctuations.
  • Participates in training and professional development related to district software, including Skyward.
• Customer Service and Communication
  • Responds to inquiries from staff, administrators, vendors, and community members in a clear and timely manner.
  • Provides support to district staff regarding purchasing and financial procedures.
  • Maintains confidentiality in all matters in compliance with district, state, and federal regulations.
  • Oversight of district copier and postage machine maintenance.

OTHER FUNCTIONS:

• Assists auditors by providing supporting documentation and explaining internal processes.
• Informs staff of procedural requirements to ensure efficient transaction processing.
• Attends department meetings, trainings, and workshops to gather and share information relevant to job functions.
• Performs other related duties as assigned to support the effective functioning of the Business Office.
• Supports and serves as backup to other Professional Support Personnel (PSP) positions as needed.

SKILLS REQUIRED:

• Ability to demonstrate regular attendance and punctuality.
• Ability to perform several tasks concurrently under varying deadlines.
• Ability to adapt to changing priorities in a fast-paced environment.
• Ability to maintain professionalism, tact, and confidentiality.
• Ability to use standard office equipment and job-related software applications.
• Strong written and verbal communication skills.
• Ability to work effectively as part of a team and with interruptions.
• Ability to set work priorities and work independently with minimal supervision.

PHYSICAL REQUIREMENTS:

Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids, hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone.

WORK ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.

There will be an annual evaluation for this position.

FLSA STATUS:  Non-Exempt

Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent.