Spartan One-Stop Business Manager - East Lansing, United States - Michigan State University

Description

Spartan One-Stop Business Manager / Senior Admin. Business Professional

Job no: 939819
Work type: Support Staff
Pay Grade: 13
Major Administrative Unit / College: Enrollment And Academic Strat Planning
Department: Spartan One Stop
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Education/Training, Financial/Accounting, Office/Clerical Support, Operations Services, Human Resources, Administrative Professionals- AP, Full Time %), Union, Remote-Friendly

Working/Functional Title

Spartan One-Stop Business Manager

Position Summary

Oversees the operational activities of the Spartan One-Stop. Manages and assists in short-term and long-term planning of fiscal and administrative procedures directly related to the management or general business operations of the Spartan One-Stop or its customers; formulates, affects, interprets and/or implements management policies or operating practices and manages physical facilities.

• Serves as a member of the Spartan One-Stop leadership team to develop and monitor fiscal and personnel policies and procedures, as well as objectives and goals in accordance with the office vision and needs of the staff.
• Directs and manages the budget process to guarantee timely submission of all budget related documents and to accurately project expenditures for upcoming fiscal year.
• Reconciles monthly ledgers for all accounts, verifying the accuracy of all expenses and income, to ensure fiscal compliance.
• Researches, analyzes, and compiles account information to provide expense forecasts and budget management suggestions to the office leadership team.
• Responsible for approval and processing of all office expenditures, including P-Card purchases to assure fiscal responsibility.
• Manages the arrangement and submission of all travel plans and travel reimbursements to maintain budget and adherence to University expectations regarding spending when traveling for University business.
• Facilitates and manages all personnel actions, including reclassification requests, and the hiring process for full-time, end-dated, temporary, on-call and student employees.
• Serves as a member on all search committees to provide advice and support to committee members, scheduling and organizing interviews, preparing interview questions, and checking references, in addition to verifying adherence to employment laws, budget needs, position description accuracy and I-9 compliance.
• Facilitates the disciplinary process in accordance with University policy and applicable union contract to ensure consistency of office policies and to maintain a positive work environment.
• Directs all office renovations to meet staff needs and maintain renovation budget.
• Serve as chief security person for the office and manage office and storage access, as well as office keys.
• Serves on the MAU Business Manager team and will participate in committees, work groups and other duties as assigned at the MAU level. This position will also serve as a back-up to the MAU Administrative Associate II.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; five to eight years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge of MSU Human Resources policies, procedures, and laws; experience working in Human Resources at MSU, including experience with unions and the support staff disciplinary process, experience with MSU hiring and recruitment; knowledge of fiscal policies and procedures and experience working in Spartan Financial Navigator, and experience with forecasting and expense projections; account analyzing and compiling reports for unit leadership; knowledge of travel policies and procedures and experience with travel requests and reimbursements at MSU; strong written and verbal communication skills; demonstrated ability to work with minimal supervision and work well as part of a team; ability to work with unit leadership to promote an inclusive working environment that fosters trust and sharing of ideas for the betterment of all staff.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please submit your resume along with a cover letter addressing your extent of experience, and why you feel this position would be a positive career move for you. Please include the names, email addresses, and phone numbers of three professional references.

Special Instructions

Please submit your resume along with a cover letter addressing your extent of experience, and why you feel this position would be a positive career move for you. Please include the names, email addresses, and phone numbers of three professional references.

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends on 4/16/2024 at 11:55 PM

Advertised: Apr 10, 2024 Eastern Daylight Time
Applications close: Apr 23, 2024 Eastern Daylight Time