Development Coordinator - Honolulu
2 days ago
Job description
Role:
Development Coordinator
Reports to:
Director of Development - Oahu
Location:
Administration Office
Hours:
Regular Full Time
Pay:
$47,840/annual
Status:
Exempt
BGCH Benefits
Discover why BGCH is the latest Best Place to Work in Hawaii:
Lots of opportunities to grow
Community:
work with inspiring and awesome co-workers. This is rated as the #1 reason BGCH employees love working at BGCH
Purpose:
An opportunity to make the world a better place for those youth who need us the most
Paid Time Off and Birthday Holiday
Up to 17 Paid Holidays a year
100% employer-paid medical, dental, and vision insurance (over 20 hours). Discounts are offered for your family too (employee to pay).
Pension with an 8% match of your salary (after working a designated number of hours).
Employee Assistance Program
Pet Insurance
Amazon Gift Card for your Anniversary And a Starbucks Gift Card every year to buy a treat for your Birthday
BGCH Fun Days to be celebrated with your Club/department
BGCH is committed to Investing in Your professional Development
About BGCH
The mission of Boys & Girls Clubs of Hawaii is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.
The after-school hours have become a critical time for youth – a time when many children in our communities are left to fend for themselves without positive adult supervision.
We provide a safe place filled with hope and opportunity, ongoing relationships with caring adult mentors, and enriching programs.Overview of the role:
The Development Coordinator is a critical administrative and operational support role within the Development team.
This position provides operational and administrative support to the Development team, helping ensure fundraising events, initiatives, donor tracking, and development systems are well-coordinated, organized, and executed efficiently.
The ideal candidate is highly organized, detail-oriented, a strong communicator, and passionate about supporting the mission of the Boys & Girls Club of Hawaii.
Who you areOn your resume. Four-year degree in related field from an accredited college or university, or equivalent experience is preferred.
A minimum of three years' experience preferred in fundraising via special events, communications, public relations, marketing and/or event or special project management.
A keen interest in nonprofit development, philanthropy, and fundraising principles.Familiarity with donor databases or CRM software (e.g., Salesforce, Raiser's Edge,
Prior experience in event logistics, administrative support, or customer service roles.
Strong alignment with the mission, values, and positive youth development philosophy of the Boys & Girls Club of Hawaii.
Strong organizational and time-management skills, high attention to detail, and consistent follow-through.
Clear written and verbal communication skills.
Proficiency and experience working with data, spreadsheets (e.g., Excel/Google Sheets), and digital platforms/tools (e.g., CRM software, project management tools).
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.
Strong analytical skills and problem-solving ability.
Ability to work both independently and collaboratively as part of a dynamic team.
A valid driver's license and reliable automobile are required, as the Development Coordinator is expected to attend various Club sites, event venues, and other related partner/vendor locations across the islands.
Must be able to work a flexible schedule, including occasional evenings and weekends to support events and meetings.What you'll do
Fundraising & Event Initiatives Support
Assists with the logistics for all major fundraising events and organization-wide fundraising initiatives.
Executes and maintains event timelines, task lists, and deadlines, including coordinating and completing assigned tasks within project management tools.
Supports Club-based fundraising efforts with coordination tools and tracking mechanisms.
Committee & Meeting Coordination
Schedules meetings for development-related committees and working groups.
Prepares agendas, meeting materials, meeting minutes, and notes for distribution.
Tracks action items and follows up with team members to support on-time completion of tasks.
Donor & Gift Tracking
Assists the Donor Systems Coordinator with tracking donations, donor engagement, and giving history within the organization's Constituent Relationship Management (CRM) system.
Assists with running standard and ad-hoc donor reports in the CRM.Stewardship Support
Assists with donor acknowledgments and follow-up communications in a timely and professional manner.
Tracks stewardship touchpoints to ensure consistent donor recognition and care.
Supports Development leads by ensuring BGCH assets (e.g., presentations, impact reports, one-pagers) are updated and produced for meetings, handouts, and marketing purposes.
Administrative & Operational SupportMaintains organized development files, calendars, and documentation (digital and physical).
Assists with general data entry, report preparation, and internal tracking tools.
Supports internal process improvements related to overall development operations.
BGCH Values
To be a Part of BGCH culture, employees must be able to embrace and embody the following key values:
Kindness and Aloha,
Integrity and Trust,
Highest Potential,
Diversity, Fairness, and Inclusion
Growth Mindset.
You approach obstacles and challenges with Kindness and Aloha; this includes being patient and positive when working with others.
You make decisions and choices with Integrity in everything that you do (especially when no one is looking).
You work towards your own and your members' Highest Potential at work. This includes working with your supervisor and coworkers in a collaborative and constructive way.
A culture of Diversity, Fairness, and Inclusion, is everyone's kuleana (responsibility).
In a diverse, equitable, and inclusive culture, everyone can be themselves and experience the full richness of the organization as no one feels the need to suppress who they are.
A Growth Mindset means embracing a mindset that encompasses innovation, creativity, learning, collaboration, and being open to new, uncomfortable ideas and opinions different than your own, if it means doing things more efficiently or better.
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