Business Manger - Spokane, United States - Northeast Washington Educational Service District

Description

Salary: $72, $108,871.00 Annually

Location : Spokane, WA

Job Type: Regular, Full-Time

Job Number:

Division: Operations and Technical Services

Department: School Financial Services

Opening Date: 04/29/2024

Closing Date: 5/17/2024 12:00 PM Pacific

Purpose Statement

The job of Business Manager is done for the purpose of serving as a technical resource to contracting districts, assisting in coordinating fiscal data processing, responding to district inquiries related to the processing of fiscal information, audit, and compliance, and developing and providing on-site training.

This position reports to the director, School Financial Services.
Salary placement is dependent on experience.
Functions

• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, fiscal practices are followed, and revenues are maximized.
• Maintains (or oversees the maintenance of) a wide variety of fiscal information, files, and records (e.g. accounts payable, accounts receivable, payroll, contracts, etc.) for the purpose of documenting activities, providing written reference, and complying with mandated requirements.
• Develops and implements reporting procedures and internal controls in accordance with program goals of the individual districts for the purpose of maintaining accurate records and complying with mandated requirements.
• Processes (or oversees the processing of ) a wide variety of fiscal information (e.g. payables, receivables, payroll, budget adjustments, etc.) for the purpose of updating information and/or authorizing final action.
• Researches discrepancies of financial and related information and documentation (e.g. purchase orders, invoices, contracts, etc.) for the purpose of ensuring accuracy and compliance with mandated requirements.
• Analyzes contracts, planning documents, and bids for the purpose of determining feasibility of service within budget parameters, making recommendations, and/or maximizing use of funds.
• Responds to inquiries (written and verbal) from a variety of ESD, school district, and external sources (e.g. eligible reimbursements, submission requirements, budget preparation, reporting deadlines, etc.) for the purpose of providing information, direction, and appropriate referrals.
• Prepares (or oversees the preparation of) a wide variety of written materials (e.g. reports, budgets, correspondence, internal audits, etc.) for the purpose of providing written support and conveying information.
• Researches and communicates issues regarding compliance, reporting deadlines, and general school business office operations to school districts for the purpose of providing information, direction, and appropriate referrals.
• Recommends policies, procedures, and actions on issues that relate to accounting functions and financial management for the purpose of providing direction and/or decision making.
• Trains and supervises participating district personnel on procedures, processes, and program requirements for the purpose of providing information and ensuring compliance with policies, procedures, and GAAP.
• Attends meetings, workshops, and trainings for the purpose of obtaining and gathering information required to perform the functions of a business manager.
• Assists other personnel as may be required for the purpose of ensuring an efficient and effective team.
• Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include:

• operating standard office equipment including utilizing pertinent software applications,
• applying pertinent codes, policies, regulations, and laws,
• planning and managing projects and programs,
• overseeing program financial activities,
• developing and maintaining effective working relationships through strong interpersonal and technical skills,
• training and communicating with clients,
• preparing and maintaining accurate records, and
• administering personnel policies and procedures.

KNOWLEDGE is required to perform advanced mathematical functions, review and interpret technical information, write technical materials, compose a variety of documents, analyze situations to define issues and draw conclusions, facilitate group discussions, and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes:

• accounting/bookkeeping principles and budget management,
• application of pertinent laws, education codes, policies, and regulations,
• knowledge of or ability to learn state and federal mandates, including grants accounting management,
• knowledge of or ability to learn GASB, GAAP, and financial statements, and
• knowledge of personnel processes.

ABILITY is required to schedule activities, meetings, and events, gather, collate, and classify data, and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances, analyze data utilizing a variety of complex processes, and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and groups, work with data of varied types or purposes, and utilize job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines. Specific abilities required to satisfactorily perform the functions of the job include:

• providing leadership, direction, and team building,
• communicating with persons of varied educational and cultural backgrounds,
• establishing and maintaining effective working relationships,
• working independently under time constraints to meet deadlines and schedules,
• organizing and communicating information and concepts,
• setting priorities,
• being attentive to detail
• working as part of a team,
• analyzing situations,
• working with multiple projects,
• dealing with frequent interruptions and changing work priorities,
• working with detailed information and data,
• maintaining accurate and timely records,
• maintaining confidentiality,
• facilitating communication between persons with frequently divergent positions, and
• willingness to travel to remote work locations.

General Requirements

Responsibility

Responsibilities include: working under limited supervision using standardized practices and methods, managing the work of others in a department, and directing the use of budgeted funds within a work unit. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the agency's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 5% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience within specialized field is required. Washington state P-12 experience is preferred.

Education

Bachelor's degree in accounting or related area required. Significant school district accounting experience may be considered in lieu of degree.

Certificates & Licenses

Valid driver's license, required auto insurance, and reliable personal transportation.

Clearances

WSP/FBI criminal history background clearance (at employee's expense).

To be considered for this position, the following documents must be submitted. Incomplete applications will not be screened.

• Online application
• Cover Letter
• Resume
• One professional letter of recommendation
• Transcripts (if applicable)

NEWESD 101 is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained guide dog or service animal in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. NEWESD 101 complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the human services office. *ADA, Affirmative Action, Title VII, Title IX Officer - Michelle Powers, * *504 Officer - Darren Nelson,

You are eligible for SEBB health benefits if NEWESD 101 anticipates you will work at least 630 hours per school year (September 1 through August 31). Your SEBB benefits include:

• Medical insurance - Medical insurance is optional. Employees who carry medical insurance will have a monthly out-of-pocket cost. Employees have the option to cover their family/dependents on medical insurance.
• Dental insurance - Dental insurance is mandatory and free to the employee and their family/dependents.
• Vision insurance - Vision insurance is mandatory and free to the employee and their family/dependents.
• Life and accidental death and dismemberment insurance - Basic life insurance is mandatory, and a $35,000 policy is free to the employee. The employee has the option to purchase additional life insurance.
• Long-term disability insurance - Basic long-term disability insurance is mandatory and is free to the employee. The employee has the option to purchase additional long-term disability insurance.

For more information, please visit

Participation in Teachers Retirement System is mandatory if your position is eligible. Your position is eligible if:

• the position ever requires at least 70 hours of compensated employment in a month, and
• the position requires at least five months of 70 or more hours of compensated employment per month during a 12-month period, and
• the position is expected to require at least five months of at least 70 hours for two consecutive years.

For more information, please visit

Employees may also contribute to a deferred compensation account (457 plan) or a tax-sheltered annuity (403(b) plan).

NEWESD 101 offers additional benefits via the collective bargaining agreement. To view the CBA, please visit