Office Manager - Auraria Campus, United States - Metropolitan State University of Denver

Description

Department
Office of the Controller

This position exists to support the Office of the Controller in its daily operations. It serves as the Administrative Assistant to the Controller, but it is also responsible for managing the department's Student employees. In addition to the traditional administrative duties, i.e. answering phones, note taking, filing, organizing, scheduling appointments submitting personnel and other paperwork, etc, It takes a primary role in formalizing and reviewing the procedures of the Office of the Controller, and serves as the coordinator of special projects.

Duties & Responsibilities:

20% - Scheduling meetings, making travel arrangements, planning and coordinating events, taking notes, organizing files, taking minutes of various meetings, sending out surveys, updating and routing documents for approval, coordinating outstanding tasks for the Office of the Controller, submitting all personnel related forms for the office and coordinating with HR on related matters, and managing the Controller's schedule.

20% - Managing the Office of the Controller's student employees, including updating job postings, making related hiring and firing decisions, managing workflow, mentoring, evaluating, and setting schedules.

20% - Reviewing existing procedures for the Office of the Controller and coordinating updates and additions on a regular rotation; manages the progress of task list items and serves as the primary point of contact for all new endeavors and modifications to old processes.

20% - Coordinates communication efforts for the Office of the Controller to the campus community, organizing content with the managers and staff, working with related offices, determining frequency and mode, and ensuring timeliness and accuracy.

10% - Managing the operations of the Office of the Controller by ordering supplies, monitoring the budget, keeping the equipment in working order, greeting customers, answering phones, data entry and scanning documents.

5% - Manages the review of vendor status in relation to their standing with the federal government (Sanctioned and Debarred aka visual compliance) and serves as back up to Accounts Payable for TIN matching.

5% - Manages the Accounting Services e-mail account ensuring all messages are assigned to their respective areas, and manages and reallocates the Office of the Controller's departmental credit card.

Required Qualifications:

• Experience working in an office setting providing customer service and administrative support to include note taking, minutes for meetings, and scheduling

• Excellent verbal and written communication skills

• Experience using office equipment, that includes: computer, voice messaging systems, and photo copier

Preferred Qualifications:

• Documented experience supervising other staff members

• Strong Organizational and communication (oral and written) skills.

• Ability to multi task and work in a fast paced environment

• Must possess the ability to behave ethically and in compliance with university policies and procedures.

• The successful candidate must work with and be sensitive to the educational needs of a diverse urban population.

• Experience relying information and providing instruction to and from various sources

*This position is fully in-person, required to be on-site every day.

Hours are Monday - Friday, 8am - 5pm.*

Salary for Announcement
The full salary range is $45,300 - $68,000. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more.

Instructions to Apply
All applications must be submitted through the university's online application system, MSU Denver Careers ) . To ensure full consideration, applications must be received on 04/18/2024 at11:59pm (MT). For full consideration, please submit the following documents:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire.

Internal applicants must apply through their MSU Denver Workday Home page, searching 'Jobs Hub'.

IND208

Closing Date
04/18/2024

Posting Representative
Amy Hamik

Posting Representative Email

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.