Dual Enrollment Admissions Specialist - Alexander City, United States - Alabama Community College System

Description

Salary: $44, $61,480.00 Annually

Location : Alexander City, AL

Job Type: Full-Time

Job Number: 04523

College/Division: CACC Student Admissions

Opening Date: 05/13/2024

Closing Date: 5/27/2024 12:00 PM Central

Campus Location: Central Alabama Community College

Position Summary

The Dual Enrollment Admissions Specialist recruits and admits local high schools in the service area to the Dual Enrollment Program. This position will be responsible for all aspects of the program: planning and coordinating the enrollment process; coordinating dual enrollment scholarship awards; updating the Dual Enrollment Handbook and forms; planning and coordinating the annual Dual Enrollment workshop for high school counselors and pre-college orientation sessions for dual enrollment students; planning dual enrollment nights for families; coordinating with faculty on support for dual enrollment recruitment; overseeing end-of-semester completion activities; ensuring the program is in compliance with local, state, and federal regulations; and ongoing promotion and awareness of the program to high school students, parents, counselors, and teachers. The Dual Enrollment Admissions Specialist is responsible for serving as an admissions counselor to dual enrollment students from initial point of prospective student interest through completion of the dual enrollment process. The ideal candidate will possess positive energy, exceptional communication skills, creativity, and enthusiasm.
Position will be based in Alexander City.

This position is placed on the Schedule E3 $44,333 - $61,480
Essential Duties and Responsibilities

1. Adheres to the policies, rules, and standards of Central Alabama Community College, Alabama Community College System, accrediting agencies, and federal regulatory bodies.
2. Serves as a dual enrollment admissions counselor for the College.
3. Serves as the first point-of-contact for applicants and students and assists students in completing their admissions process to enable them to register for classes.
4. Facilitates with Students Services all admissions procedures, including student withdrawals.
5. Coordinates with the Dean of Workforce and Economic Development on career tech dual enrollment initiatives.
6. Represents the College at college and community events and schedules college visits at assigned high schools and dual enrollment locations.
7. Processes enrollment applications and required enrollment forms and inputs enrollment data.
8. Coordinates dual enrollment preview days at CACC campuses and sites.
9. Provides applications for admissions and other related enrollment and registration information to prospective students and assists those who require help with the completion of forms.
10. Coordinates all aspects of the dual enrollment program for assigned school and service areas; assisting with grant proposals; planning and coordinating the enrollment process; tracking career tech scholarships; overseeing end-of-semester completion activities; and continued promotion and awareness of the program to high school students, their parents, counselors, and teachers.
11. Assists with annual dual enrollment workshops.
12. Assists annually with updates to the Dual Enrollment Handbook, including forms, and dual enrollment agreements with participating schools.
13. Conducts and coordinates annual dual enrollment pre-college orientation sessions and program evaluations.
14. Schedules and coordinates campus tours and assists with College Ambassadors.
15. Maintains contact with high school counselors and principals.
16. Represents the College at high school and community events, including graduations, Honors Day events, Career Days, and educational and civic/social events.
17. Processes all correspondence related to dual enrollment, including maintaining recruitment materials in each service area high school; maintains open communications with all faculty and staff to ensure maximization of dual enrollment opportunities.
18. Provides a weekly tracking chart for dual enrollment, including data on recruitment, enrollment, matriculation, retention, scholarship distribution, etc.
19. Represents the College at community events as needed.
20. Serves as a College club or organization sponsor as needed.
21. Assists with recruitment, enrollment, retention, advising, registration, and student services functions as needed.
22. Knows, understands, and adheres to institutional policies, procedures, and practices relevant to the functions of the Offices of Academic Programs, Office of Workforce and Economic Development, and Office of Student Services.
23. Submits weekly schedules and student services tracking forms and data in a timely manner as directed.
24. Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA).
25. Prepares required reports as required by Central Alabama Community College, the Alabama Community College System, and other regulatory agencies.
26. Serves on college committees as assigned and attends meetings as directed.
27. Establishes and maintains positive, professional, and effective relationships with area schools, community leaders, and local business and industry.
28. Works as an effective team member.
29. Performs other duties as assigned as related to the position.

Qualifications

1. Bachelor's Degree from a regionally accredited institution is required.
2. Experience working in post-secondary student services environment is preferred.
3. Strong computer skills are required. (Microsoft Office Suite, Word, Excel, etc.)
4. Exceptional listing, verbal, written, organizational and interpersonal skills is required.
5. Ability to work with students from diverse backgrounds is required.
6. Ability to work independently, make decisions, and attend to details is required.
7. Ability to work a flexible schedule is required.
8. Ability to travel to various campus sites, high schools, and other location is required.
9. Professional appearance and demeanor are required.
10. Ability to read, understand, and comply with federal, state, and local guidelines and governing policy is required.
11. Valid Driver's license is required and access to a vehicle is required.
12. Experience with student information systems on the post-secondary level is preferred.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications and submit a completed application in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Incomplete applications will not be considered. Application material may not be submitted by fax or email.

A complete application consists of the following:

1. Completed online application form..

2. Current resume.

3. College transcripts, if applicable. (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC within 30 days of employment). NOTE: To qualify, the transcript(s) must include your name, the name of the institution, and confirm that the degree required for the position was conferred (date received).

4. Employment verification to include date(s) of employment and position held (verifications should be from current or most recent HR department or supervisor). Verification(s) must be on official letterhead and include provider's contact information.

Applicants must travel at their own expense.

The College reserves the right not to fill the position in the event of budgetary or operational constraints. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of CACC. Requests for copies of application materials, including transcripts, will be denied by the College.

Central Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Equal Opportunity Employer - Central Alabama Community College is an equal opportunity employer. is It is the official policy of the Alabama Community College System and Central Alabama Community College that no employee or applicant for employment or promotion, on the basis of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by law be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program, activity, or employment. Furthermore, no qualified individual with a disability shall, on the basis of disability, be subject to discrimination in employment or in connection with any service, program, or activity conducted by the College.

Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.

Central Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate in Arts degree, Associate in Science degree, Associate in Applied Science degree, Associate in Occupational Technology degree, and certificates. Contact the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia or call for questions about the accreditation of Central Alabama Community College.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a non-refundable fee of $26.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding the position. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

The work environment characteristics and physical demands described herein are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. The employee must follow all safety requirements carefully and wear any personal protective equipment applicable. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to touch, handle, or feel; reach with hands and arms; talk and hear. The employee frequently is required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Part-Time position not eligible for benefits.