Executive Assistant - Washington, United States - Department Of Commerce

Description

Summary

This position is located in the U.S. Patent and Trademark Office (USPTO), Patent Trial and Appeal Board (PTAB).

PTAB is comprised of statutory members and Administrative Patent Judges who conduct trials, including inter partes, post-grant, and covered business method patent reviews and derivation proceedings; hear appeals from adverse examiner decisions in patent applications and reexamination proceedings; and render decisions in interferences.

Learn more about this agency

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Overview

• Accepting applications
• Open & closing dates

05/13/2024 to 05/27/2024

• Salary

$99,200 - $128,956 per year

Salary listed above is for the Washington-Baltimore-Arlington area; Salary dependent on location of selectee; Locality tables are listed on OPM.

• Pay scale & grade

GS 12

• Help

Location

1 vacancy in the following location:

• Alexandria, VA
• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

12

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Moderate Risk (MR)

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

TMCO-PTAB IMP

• Control number

Help

This job is open to

• Internal to an agency

Current federal employees of this agency.

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Clarification from the agency

Applications will be accepted from current USPTO Federal employees serving on career or career-conditional appointment in the Competitive Service and CTAP eligible candidates in the local commuting area.

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Duties

The physical worksite for this position is located in Alexandria, Virginia.
This position is telework eligible per agency and business unit discretion/policy.

This role may be ideal for you if:

• You're adept at overseeing the office's smooth operation, which involves establishing schedules, forecasting requirements, maintaining policies and procedures, performing administrative tasks, and facilitating travel arrangements. This ensures that the office functions efficiently and supports the mission objectives effectively.
• You're proficient in managing incoming and outgoing correspondence, which involves screening and reviewing to ensure relevance, accuracy, and adherence to internal guidelines. You summarize key points, provide recommendations, and keep relevant personnel informed of any changes or updates.
• You excel in the creation of clear and effective written communications, including drafting various types of correspondence on different topics. You also edit and present information in a manner that is easily understandable and appropriate for the intended audience.
• You're skilled in mastering Microsoft Office tools, enabling the creation of presentations, reports, and other materials for senior management. You use these tools to analyze data, make recommendations, and effectively communicate information both orally and in writing.

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Requirements

Conditions of Employment

• Applications will only be accepted from United States Citizens and Nationals.
• Your resume and question responses must demonstrate the job-related competencies.
• You must meet the definition of specialized experience.
• Required to pass a background investigation and fingerprint check.
• Must be registered for Selective Service, if applicable ).
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.
• Time-in-grade/band requirements must be met by the closing date of the announcement.
• Suitable for Federal Employment.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at OPM Website.

Miscellaneous Administration and Program Series, 0301

Applicants must have (1) year of specialized experience at the GS-11 grade level or equivalent.

Specialized experience for this position includes:

• Experience in analyzing and evaluating issues that are typically diverse and complex in nature and using existing methods and procedures to future requirements in order to develop timely and executable plans of action.
• Experience in coordinating and planning events on behalf of high-ranking organizational officials, such as Town Halls, Brown Bag meetings, as well as domestic and international travel arrangements.
• Experience in managing the operational schedule of high-ranking officials through the development and maintenance of current and long-range calendars and controlling their appointments.
• Experience in drafting presentations, talking points, briefings, handbooks, correspondence, etc. using the Microsoft Office Suite.
• Experience in screening, reviewing, and composing internal and external correspondence to and from high-ranking officials.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Education

Education may not be substituted at this grade levels.

Additional information

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System.

If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

This is a Non-Bargaining Unit position.

This is a Public Trust position and has a risk level designation of "Moderate".

Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

Relocation Expenses are not authorized and will not be paid.

CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100.

Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:
OPM CTAP/ICTAP.

CTAP documentation requirements are listed in the 'Required Documents' section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

All application materials become the property of the United States Patent and Trademark Office.

USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at

The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.

If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act.

Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email ) or phone

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• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualification requirements for the position.

All applicants who meet the minimum qualification requirements, as defined in the job opportunity announcement, will be referred for selection consideration.

Preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.).

Your resume will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement.

Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating.

Any experience claimed in a cover letter should be substantiated by information contained in your resume. A HR Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response.

• Communication
• Planning and Organizing
• Presentation Skills
• Technical Proficiency

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.

Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter.

Your resume must support your answers to the self-assessment questions, or your score may be adjusted or lowered accordingly which may affect your overall final rating.

The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

If referred all relevant documents submitted with your application package will be forwarded to the selecting official, due weight shall be given to performance appraisals and awards in accordance with 5 CFR § b)(3), during the interview/selection process conducted by the hiring manager.

Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.

Please click the link below to review the Assessment Questionnaire.

If you are invited for an interview, you will be asked to bring a copy of your most recent performance appraisal.

Please note that a complete application is required for consideration.

(Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

A complete application consists of:

• A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including titles, salary, employment dates, duties, experience and how it relates to the specialized experience in the job announcement.
• Notification of Personnel Action (SF-50) - For current and/or former Federal employees, your status eligibility and highest permanent grade/step/salary held in the Federal service will be validated with a copy of your most recent SF-50, "Notification of Personnel Action" so that we may verify your time-in-grade.

Supporting Documents:

• Performance Appraisal - Recent performance appraisal with supervisor's signature showing the official final rating of record, and copy of incentive award(s). In cases where the performance appraisal is incomplete or unavailable, applicants may provide explanation of the reasons.
• CTAP applicants MUST submit the following documents: 1. A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice); 2. A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location; 3. A copy of your latest performance appraisal including your rating; and 4. Any documentation from your bureau/operating unit that shows your current promotion potential.

1) You can upload your documents when you register or update your information on the Dept. of Commerce site which you access through the USAJobs site.

Your application and all required documents must be received by 11:59 pm ET on the closing date of this job announcement


NOTE:
The preceding documents requirement are based on job requirements and individual applicant eligibility.

Not all documents are applicable to all applicants; if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.

• How to Apply

You MUST apply online.

If you experience difficulties with the application process or do not have access to a computer, please contact the HR Specialist listed as the point of contact before the closing date of this job announcement.

If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying.

You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position.

For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.

Once you have gathered all of the required information and are ready to begin the application process, click the "APPLY" button at the right side of the page.

You will then be directed away from USAJobs to the Department of Commerce application site for USPTO. You must click "Submit" at the end of the application process to send your application for consideration.

To return to your saved application, log in to your USAJOBS account at and click on "Applications." Click on the position title, then select "Update Application.

"

If you experience any difficulties with the application site, OPM has a Help feature on each page. Use this option when you need assistance.

All required supporting documents will be collected electronically via the USAJobs "Saved Documents" feature.

Personally Identifiable Information (PII)

Personally Identifiable Information (PII) is defined as information that can be traced back to a specific individual and potentially compromise their security or privacy


Examples of PII include:
date of birth, Social Security Number, and place of birth.

Please ensure that you have removed all Personally Identifiable Information from all documents prior to submitting or uploading your applications material.

Agency contact information

Miae Martinez

Phone

Email

Address

TMCO-Patent Trial and Appeal Board

Office of Human Resources

Mail Stop 171

P.O. Box 1450

Alexandria, VA

US

Learn more about this agency

Next steps

You will receive a notice generated by the USAJobs System when you have successfully submitted your application.

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.

You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application.

" The four points of notification are:

• Application Received or Application Incomplete;
• Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
• Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and
• Selected or Not Selected

After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.

We will evaluate each applicant who meets the basic qualifications on the information provided and you may be contacted for follow-up supplemental documentation.

It is the applicant's responsibility to provide any supplemental documents or information requested by the Office of Human Resources within the allocated timeframes.

You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.). You can check the status of your application by logging into USAJOBS.

You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the "Notification Settings" to indicate that you want to be notified by email when the status changes.

Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.

The United States Patent and Trademark Office offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, paid holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.

Alternative Work Schedule (AWS) and Telework Program are available to eligible employees.

• Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Criminal history inquiries
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

Help

Required Documents


A complete application consists of:

• A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including titles, salary, employment dates, duties, experience and how it relates to the specialized experience in the job announcement.
• Notification of Personnel Action (SF-50) - For current and/or former Federal employees, your status eligibility and highest permanent grade/step/salary held in the Federal service will be validated with a copy of your most recent SF-50, "Notification of Personnel Action" so that we may verify your time-in-grade.

Supporting Documents:

• Performance Appraisal - Recent performance appraisal with supervisor's signature showing the official final rating of record, and copy of incentive award(s). In cases where the performance appraisal is incomplete or unavailable, applicants may provide explanation of the reasons.
• CTAP applicants MUST submit the following documents: 1. A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice); 2. A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location; 3. A copy of your latest performance appraisal including your rating; and 4. Any documentation from your bureau/operating unit that shows your current promotion potential.

1) You can upload your documents when you register or update your information on the Dept. of Commerce site which you access through the USAJobs site.

Your application and all required documents must be received by 11:59 pm ET on the closing date of this job announcement


NOTE:
The preceding documents requirement are based on job requirements and individual applicant eligibility.

Not all documents are applicable to all applicants; if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.

Help

How to Apply

You MUST apply online.

If you experience difficulties with the application process or do not have access to a computer, please contact the HR Specialist listed as the point of contact before the closing date of this job announcement.

If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying.

You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position.

For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.

Once you have gathered all of the required information and are ready to begin the application process, click the "APPLY" button at the right side of the page.

You will then be directed away from USAJobs to the Department of Commerce application site for USPTO. You must click "Submit" at the end of the application process to send your application for consideration.

To return to your saved application, log in to your USAJOBS account at and click on "Applications." Click on the position title, then select "Update Application.

"

If you experience any difficulties with the application site, OPM has a Help feature on each page. Use this option when you need assistance.

All required supporting documents will be collected electronically via the USAJobs "Saved Documents" feature.

Personally Identifiable Information (PII)

Personally Identifiable Information (PII) is defined as information that can be traced back to a specific individual and potentially compromise their security or privacy


Examples of PII include:
date of birth, Social Security Number, and place of birth.

Please ensure that you have removed all Personally Identifiable Information from all documents prior to submitting or uploading your applications material.

Read more

Agency contact information

Miae Martinez

Phone

Email

Address

TMCO-Patent Trial and Appeal Board

Office of Human Resources

Mail Stop 171

P.O. Box 1450

Alexandria, VA

US

Learn more about this agency

Next steps

You will receive a notice generated by the USAJobs System when you have successfully submitted your application.

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.

You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application.

" The four points of notification are:

• Application Received or Application Incomplete;
• Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
• Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and
• Selected or Not Selected

After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.

We will evaluate each applicant who meets the basic qualifications on the information provided and you may be contacted for follow-up supplemental documentation.

It is the applicant's responsibility to provide any supplemental documents or information requested by the Office of Human Resources within the allocated timeframes.

You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.). You can check the status of your application by logging into USAJOBS.

You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the "Notification Settings" to indicate that you want to be notified by email when the status changes.

Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.

The United States Patent and Trademark Office offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, paid holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.

Alternative Work Schedule (AWS) and Telework Program are available to eligible employees.

Read more

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Criminal history inquiries
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

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Help

Overview

• Accepting applications
• Open & closing dates

05/13/2024 to 05/27/2024

• Salary

$99,200 - $128,956 per year

Salary listed above is for the Washington-Baltimore-Arlington area; Salary dependent on location of selectee; Locality tables are listed on OPM.

• Pay scale & grade

GS 12

• Location

1 vacancy in the following location:

• Alexandria, VA
• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

12

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Moderate Risk (MR)

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

TMCO-PTAB IMP

• Control number

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.