Associate Director, Athletics Business Operations - Main

Job Summary · The Associate Director, Athletics Business Operations supports the daily financial and administrative functions of the Athletics Business Office through revenue tracking, expense reconciliation, purchasing and budgeting. This position coordinates and reviews busines ...

Job description

Job Summary

The Associate Director, Athletics Business Operations supports the daily financial and administrative functions of the Athletics Business Office through revenue tracking, expense reconciliation, purchasing and budgeting. This position coordinates and reviews business processes and approves transactional activities related to budget, procurement, and human resources processes. Assists in ensuring all department transactions align with University, conference, and NCAA policies and procedures.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties include but are not limited to:

• Provides comprehensive support for the day-to-day business operations of the Athletics Department, including budgeting, finance, procurement, revenue management, and select human resources functions.
• Coordinates efforts in the preparation, monitoring, reconciliation, and forecasting of annual operating budgets for athletic programs and administrative units; initiates budget transfers, amendments, and accounting adjustments as appropriate.
• Monitors assigned accounts to ensure accurate tracking of expenditures, compliance with institutional and NCAA policies, and availability of funds.
• Proactively meets monthly with coaches and/or administrative department leads to analyze and discuss accounts to ensure alignment with department goals and University, conference, and NCAA policies and procedures.
• Compiles, analyzes, and maintains financial and revenue data; prepares routine and ad hoc reports and dashboards for coaches, sport administrators, and senior leadership.
• Oversees and reports on Athletics revenue streams, including ticket sales, game guarantees, sponsorships, camps, facility rentals, and other external income sources; develops related invoicing, billing, and collections.
• Supports procurement activities, including requisitions, receipts, procurement card (P-Card) administration, expense reports, and spend authorizations, ensuring compliance with applicable policies.
• Provides support for human resources transactions within Athletics, including onboarding, job changes, compensation updates, Period Activity Pay, and employee separations, in coordination with campus HR partners.
• Assists with audits, year-end closeout, NCAA financial reporting, data validation, and other special projects as assigned.
• Serves as a liaison for routine finance, budget, procurement, and HR inquiries; escalates complex issues to Director, Athletic Business Operations to determine appropriate campus or shared services partner support.
• Performs additional administrative and operational duties as assigned to support the overall mission and operations of the Athletics Department.

Other Duties:

• Represents athletic business office in absences of the Director, Athletic Business Operations.
• Serves as a department cash custodian signatory.
• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either eight years of full-time experience directly related to the job functions or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and four years of experience directly related to the job junctions.
• Full-time experience in accounting, bookkeeping, payroll, finance, or budgeting.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Experience working with data management tools.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's Degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
• Work experience in collegiate athletics administration.
• Experience with Workday Finance and HCM modules.

Knowledge, Skills & Abilities:

• Knowledge of basic bookkeeping, budget, human resources, and/or procurement principles.
• Knowledge of or ability to learn Workday Finance and HCM modules.
• Skill in completing assignments accurately and with attention to detail.
• Strong quantitative, analytical, and organizational skills.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and competing demands are involved.
• Ability to maintain confidentiality and discretion at all times.  
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to collect, analyze, organize and present complex financial data in a meaningful manner.
• Ability to collaborate and work effectively within the community and willing to contribute to a team effort.
• Ability to work independently and follow through on assignments.
• Ability to provide professional customer service.

Institutional Values & Behavioral Expectations:

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open to feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.