administrative associate - , NY, United States - New Wave People

Description

NY, NY

Long Term Project

100% on site.

SCOPE OF WORK

1. Project Description: Under the supervision, assist the Senior Director, Project Chief Executive

Officer (PCEO")

2. Professional/Technical Title: Principal Administrative Associate (PAA) II

3. Duration of Service Required: 2,080 hours.

4. Normal Work Week: Monday- Friday

5. No. of' Hours Per Week: 40 Hours

6. Hours of Work: 8:00 AM – 4:30 PM (8 hours + 1⁄2 hour unpaid lunch)

Administrative functions - 100%. Office location - 100%

Right-of-Way work is not required.

7. Work Location: Various field offices, New York, NY 10004

8. Annual Salary commensurate with expereince and education requirements

9. Reports To:Senior Director, PCEO.

10. Qualifications Requirements:

• A baccalaureate degree from an accredited college and three years of satisfactory full- time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.

• An associate degree or 60 semester credits from an accredited college and minimum of four years of satisfactory full-time or a four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and five years of satisfactory full-time.

11. Experience Requirements:

• Minimum of three years of experience in administrative functions.

12. Licensing & Certification Requirements: None

13. Special Skills/Training Requirements:

• Strong written, verbal, and interpersonal communication skills.

• Knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.

14. Description of Work:

• Answer incoming phone calls. Connect to appropriate person or take messages.

• Prepare memos, reports, and other contract documents as requested by the manager.

• Organize and maintain folders and files.

• Schedule meetings using MS Outlook and/or Teams.

• Interact with various Design/Construction Managers, field office staff and operating divisions

and departments.

• Update Project Status Reports on a monthly basis.

• Attend progress reports meetings on related projects.

• Pickup, deliver, and distribute timesheets, contract documents and files.

• Perform various duties as required by the Senior Director, PCEO.

New Wave People is an Equal Opportunity Employer (EEO).