Office Coordinator - Lombard, United States - Anuvu

Description

About Anuvu

For over a decade, our clients in aviation and maritime have used our technology-driven products and services to keep their passengers entertained and connected to the things they love, from anywhere in the world. Brands such as Southwest Airlines, Norwegian Cruise Lines, Emirates and Celebrity Cruises have trusted us to provide solutions from high-speed broadband internet to movies, television and games.

Our team of global experts take pride in providing clients what they need today while creating a strategic road map for tomorrow through reliable, scalable, and affordable content and connectivity solutions designed to meet the ever-changing technology needs of our clients' passengers and guests.

Be Part of the Movement

Anuvu is embarking on a new chapter with a new story to tell. As one of the leading providers of high-speed connectivity and entertainment solutions for worldwide mobility markets, we deliver what customers need today, while remaining flexible and future-focused.

Role Summary

The Workspace Operations (Facilities) Coordinator is a fundamental role that manages the support we provide at our Global Workspaces and to our Global Workforce.

Location: Lombard (Chicago), Illinois

Remote Options: 100% Onsite

What You'll Be Doing

• Provide professional customer service responses to inquiries from employees, vendors, and visitors in a timely manner.
• Provides general facilities support services including continuous monitoring of office services and functionality.
• Implement vendor contracts to ensure high quality performance of required services.
• Coordinate workspace modifications and relocations, to include planning, execution, and completion.
• Properly and effectively administers and maintains all Security, Fire Life Safety, Risk Assessments and Health & Safety systems.
• Coordinate accounting review, approval and payment process for workspace related spend
• Coordinate procurement process for company assets, furniture, and supplies for specific workspaces and workforce.
• Partners with IT, HR and Other Support teams to effectively support the workspaces and workforce globally.
• Coordinates all deliveries and shipping requests in specific workspaces, liaison with logistics.
• Responsible for ensuring that outgoing shipments are adequately packaged and meet Anuvu quality requirements per ATA 300 Spec
• Responsible for Record Management coordination with on-site/off-site storage for specific workspaces.
• Assist Global Workspace Director with tactical planning related to department goals and objectives.
• Posts and shares information with the workforce on company intranet, shared drives, and social sites.

Expectations

• Dependability: The employee can be depended on to work independently at the agreed upon schedule and to complete work in a timely, accurate, and thorough manner.
• Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
• Relationships with Others: The employee works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company
• Professional Presence: Ability to maintain professionalism, consistently maintains a clean, organized, and professional presence in the office and virtually.
• Physical Requirements: While performing the duties of this job, the mobility for the employee regularly requires sitting, frequent near vision use for reading and computer, lifting, stooping, bending, stretching, walking, standing, pushing, pulling, reaching and other physical exertion.
• The employee is regularly required to talk and hear.
• Lifting and/or carrying of up to 25 lbs.

What We're Looking For

• 3 years of over all relevant work experience
• Proficient in MS Office Suite, and possess strong written, verbal and people skills
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• High Customer Service capabilities
• Respect for Discretion and Confidentiality
• Highly skilled in Finance and Accounting processes
• Extremely knowledgeable of Facilities, Security, and Health & Safety
• Excellent communications and follow-up
• High-Level organizational skills and multi-tasking capabilities
• Creative and outside the box thinker
• Positive attitude and sense of humor

This Might Be the Right Place if You....

• Are a team fit; can help advance ourglobal, inclusive culture
• Are self-starter who likes to roll up your sleeves and take initiativewith minimaldirection
• Can think about tomorrow, while getting your work done today
• Are a collaborative teamplayer; primary audience will be internal teams
• Are curious and open to learning and finding new solutions
• Are able to provide and accept feedback in a constructive manner
• Are organized, have strong communication skills, and do whatever it takes to get things done

The Benefits of Working Here

A career with Anuvu is a unique opportunity to grow your knowledge and skills within a casual culture that thrives on collaboration and innovation. In addition to a providing an outstanding work environment, we offer competitive benefits including medical, dental, vision, paid time off, 401k, disability and life insurance, flexible scheduling, pet insurance, employee assistance, and discounts on gym membership, concerts, amusement parks, hotels, and more

The anticipated starting salary range for individuals expressing interest in this position is $20/hour- $24/hour. Actual compensation will depend on factors such as location, experience, skills,

Advanced | Agile | Applied

Anuvu is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Let Innovation Move You.

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