Office Operations Administrator - Denver, United States - Vivax Pros

Description

Job Description

WHAT MAKES VIVAX PROS ONE OF THE BEST WORKPLACES IN THE NATION?

• 85% of our leadership team started in an entry level position and worked their way to the top we invest in YOU
• Lucrative compensation package
• Regular weekly pay
• Full benefits (medical, dental, vision)
• 401(k) with 3% match
• Opportunities for advancement and leadership - we help you define your career path in the company
• Dog-friendly work environment
• Comprehensive training to set you up for success
• On-site workout facility
• Opportunities for team activities and events throughout year

WHAT YOU WILL BE DOING:

• Personnel activities including tracking employee information, compliance, and benefits programs
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
• Onboarding new hires and answering general company process or policy questions
• Assist with employee transfers and offboarding
• Device and technology management
• Onboarding new 1099 subcontractors, ensuring all data is accurate and meets current requirements
• Maintain compliance in multiple areas including employee 401(k)s, health insurance, company and subcontractor insurance (general liability, workers comp), etc.
• Monitor and complete expense reports, ensuring submission accuracy
• Work with vendors and respond quickly to vendor questions
• Fleet management
• Assist the Shared Services department in special projects; including but not limited to Open Enrollment for Health/Dental Insurance, 401(k), Audits, Referral Program

COMPENSATION: $60,000 - $65,000

WHO YOU ARE:

• Has a minimum of 2 years professional experience
• Bilingual (Spanish / English) is preferred but not required
• Experience with setting up and managing devices through MDM; specifically iPhones, iPads, laptops and desktop
• Proven track record working with Compliance and Office Administration
• Proficiency in Google Sheets and/or Excel
• Excellent written and verbal communication skills
• A positive, self-driven, welcoming, and team-oriented personality
• Ability to thrive with minimal supervision
• Outstanding skills in detail orientation, data entry, organization and follow-through
• Ability to work with and securely manage sensitive and confidential information
• Flexible and willing to deal with multiple requests at a time
• Bachelor's degree is preferred but not required