Activities Director - Folsom, United States - The Management Trust

Description

Category
Other

Description

The Management Trust
Position Title: Activities Director
Location: Springfield at Whitney Oaks, Rocklin, CA
Reporting To: General Manager
Status: Non-Exempt, Part-Time
Salary: $20.00-$23.00 Hourly

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients' needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The Activities Director is responsible for providing exceptional customer experience while being the point of reference at all private and community events.

JOB DUTIES AND RESPONSIBILITIES:

• Oversees and manages all HOA events, socials, crafts, and leisure-time activities
• Responsible for the promotion and oversight of all HOA activities, including oversight of volunteers
• Maintain a safe work environment
• Complies with the Association governing documents and rules
• Phone back up for front desk at breaks and lunch
• Respond to phone, email, and correspondence from homeowners
• Assess the needs of the community for new activities by getting input from the residents
• Decorating for events and holidays; and enlist volunteers as needed
• Facilitate speakers, classes, special interest activities, etc.
• Document and maintain records of events for future use
• Attend activities and meetings when requested
• Create, print, mount, and distribute all posters, flyers, and sign-up sheets
• Draft and coordinate monthly newsletter
• Have a working knowledge of the Association responsibilities, including but not limited to administrative assignments
• Maintain files, obtain necessary credentials, certifications, and insurance for events.
• Maintain inventory list of all facility items (dishes, glassware, silverware, tablecloths, napkins, and any other items)
• Back up for Community Support Specialist (CSS)
• Promote a positive environment that fosters a fun atmosphere
• Supervise the events and assist homeowners with questions
• Other duties and special projects as assigned

QUALIFICATIONS:

• Excellent skills in utilizing MS Office (Word, Excel, Outlook, Access, Drop Box) in various applications, desktop publishing experience, network administration and troubleshooting experience.
• Written and verbal communication skills, particularly related to coordinating information and projects.
• Ability to provide high-level customer service with astute attention to detail and organization
• Must be a cooperative and flexible team player who is committed to delivering high-level customer service.
• Adaptable and dependable with a solid attendance record
• Professional and respectful demeanor with all staff and guests always.
• Ability to work independently and follow instructions with minimal supervision.

SPECIAL POSITION REQUIREMENTS:

• Must have and maintain a valid driver's license, vehicle insurance, and driving record in compliance with Company policy.

ESSENTIAL FUNCTIONS:

• Use standard office equipment, including computer, phone, copier/scanner, etc.
• Be stationary or in motion for periods of time.
• Relocate up to (40) pounds.

SUPERVISES OTHERS? IF SO, LIST:

• None

SCHEDULE & TRAVEL:

• Hours are Monday-Friday 9:00 am to 3:00 pm
• Required to work weekends and holidays and work activity event. This position can become full time depending on activities that are generated.

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Division
TMT-03-NORTHERN CALIFORNIA

Location
ONSITE - NORTHERN CALIFORNIA (FOLSOM)

EOE Statement
We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate and support diversity.

The Management Trust reserves the right to modify any job description at any time based on business need.

Email
None Specified

This position is currently accepting applications.