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  • Project Management Coordinator - New York - American Association of Advertising Agencies

    American Association of Advertising Agencies
    American Association of Advertising Agencies New York

    1 month ago

    Default job background
    Description

    Position Purpose:

    The 4A's Project Management Coordinator assists members of the Media, Tech & Data and Talent, Equity & Learning Solutions teams. This role involves organizing project activities, managing timelines, and ensuring effective communication among team members and stakeholders.

    Qualities Essential to Thrive in this Role:

    • Strong communication and organizational skills
    • Attention to detail
    • Competency to manage multiple priorities simultaneously
    • Ability to exercise confidentiality and discretion

    Position Responsibilities:

    1. Assist the Media, Tech & Data practice area with:
      • Presentation creation, including design and formatting
      • Event management speaker coordination and support
      • Data entry in Nimble/Salesforce for activity tracking
      • Serve as point of contact for member team communication for event coordination
      • Administrative tasks
    2. Assist the Talent, Equity & Learning Solutions practice area with:
      • Data entry in Salesforce for activity tracking
      • Serve as point of contact for member team communication for event coordination
      • Administrative tasks

    Requirements:

    • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, Zoom, and Teams
    • Additonal proficiencies a plus:
      • Asana Project Management Platform
      • Nimble Platform
      • Salesforce Platform
    • Minimum one to three years of experience in fast-paced project support position
    • Maintain a work ethic that mirrors organization's culture and values
    • Ability to prioritize, multi-task, and meet deadlines in a fast-paced environment
    • Exercise sound judgement when dealing with sensitive and confidential matters
    • Excellent written and oral communication skills
    • Strong attention to detail and organizational skills
    • Strong interpersonal and relationship-building skills
    • Ability to work collaboratively and be a team player
    • Strong track record of common sense, tact, and patience
    • Adaptable and open to ongoing change
    • Respectful and professional at all times
    • Tech savvy, can easily navigate booking and reservation systems

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