human resources specialist - Bullhead City, United States - City of Bullhead, AZ

Description

Salary: $ $39.72 Hourly

Location : Bullhead City, AZ

Job Type: Full-time

Job Number:

Department: City Manager

Division: Human Resources

Opening Date: 05/07/2024

Closing Date: 5/20/2024 5:00 PM Arizona

STATEMENT OF THE JOB

INITIAL APPLICATION REVIEW WILL TAKE PLACE TWO WEEKS AFTER OPEN. INTERESTED CANDIDATES ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. ADDITIONAL APPLICATION REVIEW WILL ONLY BE CONDUCTED IF NECESSARY.

STATEMENT OF THE JOB:

Performs advanced professional personnel work in all functional areas of the Human Resources. Exercises initiative in the day to day administration of recruitment and employee selection; providing guidance and assistance to employees regarding benefits (workers comp), training, and other human resource functions. Work duties require considerable tact and confidentiality in dealing with the public and City personnel.
EDUCATION & EXPERIENCE/LICENSING & TRAINING

EDUCATION & EXPERIENCE/LICENSING & TRAINING:

• AA Degree or two years of college level course work in Human Resources, Public or Business Administration; or high school diploma/GED with equivalent combination of education and significant experience sufficient to successfully perform the essential duties of the job such as those listed below.
• Five years of experience in general human resources practice. Experience is preferred in the area of employee benefits and recruitment methods including research methods and statistical reporting.
• An equivalent combination of education and job-related experience may substitute for the educational requirements on a year-for-year basis.

LICENSING & TRAINING:

• Valid State Driver's License
• National Incident Management System (NIMS) training based on assignment.

*Continued employment contingent upon all required licenses and certificates being maintained in active status without suspension or revocation
ESSENTIAL FUNCTIONS/KNOWLEDGE/SKILLS/ABILITIES

ESSENTIAL DUTIES & RESPONSIBILITIES:

Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Coordinates and administers the recruitment and examination process, including conducting job analysis, developing recruitment plans and creative outreach techniques to attract a diverse applicant pool; administers job related selection procedures, evaluating employment applications, examination schedules, and oral, written, physical agility and performance tests, and other assessment instruments; creates statistical reports of examination results; prepares job announcements, employment advertising and other recruitment materials; attends job fairs and other events to publicize City job opportunities. Complies with laws and policies, including EEO and Affirmative Action. Prepares ad hoc reports and surveys.
• Coordinates interviews; interview materials; arranges interview panels; prepares and maintains applicant lists, conducts reference checks, credential verification, notifies candidates not selected, coordinates with temporary agencies. Responsible for ensuring that all interviews are legally and consistently presented. Develops and maintains statistical reports to support recruitment and selection procedures and other regulatory reports.
• Orders and conducts background investigations on selected candidates and ensures that post-selection guidelines are followed such as confirmation letters, appropriate medical screening are complete, and personnel and payroll paperwork is processed.
• Ensures that employee records relating to recruitment/selection and medical evaluations are legally and procedurally correct in regards to FCRA, EEO; and record retention regulations.
• Maintains the HRIS employee information.
• Provides direct support to employees in the area of workers compensation/leave of absence.
• Effectively interprets and communicates FMLA laws as applicable. Develop documents/letters, meets deadlines, creates files and effectively manages files for workers' compensation and potential FMLA. Processes requests for protection under FMLA meeting all deadlines. Provides Human Resources Director sufficiently and timely medical data allowing for enough time to meet the strict deadlines in determining eligibility for FMLA protection. Monitors and tracks leave usage; notifies employees of their FMLA status on a regular basis, and request medical certifications and recertification as needed. Closes files timely.
• Interprets and assists employees in answering questions related to HR policies, procedures, general HR operations, benefits, IRS Section 125 requirements, FMLA, COBRA and LTD disability issues.
• Assists in the development and delivery of new employee orientation, employee separation process, and conducts exit interviews; prepares related ad hoc reports.
• Issues employee ID cards, collects cards from employees upon separation of services, tracks all ID card numbers.
• Coordinates, develops, implements and maintains various programs/activities such as employee wellness and benefits fair, wellness programs, employee newsletter, employee service awards and other benefit programs.
• Inputs data into employee personnel files and human resource information systems. Develops and implements forms and procedures needed for input and maintenance of accurate files. Evaluates and makes recommendations for system modifications. Creates and runs queries utilizing the City's HRIS and payroll system to provide staff with statistical data and various ad hoc reports.
• Develop and deliver a variety of training sessions for employees on various human resources topics, such as personnel rules, regulations, laws, benefits, wellness, and performance planning. Tracks and monitors employee training.
• Process personnel actions to reflect personnel actions, i.e., new hires, resignations, terminations, retirements, pay changes and other related personnel actions.
• Research, develop, and implement special projects for the department as assigned; researches new programs, practices, technique and trends in the field of Human Resources and makes recommendations to Director.
• Assists in the development and updates of the personnel rules, benefits, and wellness plans.
• Maintains absolute confidentiality of all work related matters of a sensitive nature.
• Meets with Human Resource Director and Human Resource Generalist regularly to review work assignments and general personnel issues.
• Maintains professional and effective working relationships by providing exceptional customer service.
• Maintains regular attendance and punctuality.

KNOWLEDGE OF:

• Modern office practices and procedures.
• Working knowledge of computer word processing, spreadsheets, and database software programs.
• Business English, spelling, and grammar.
• Recordkeeping and filing procedures.

SKILL IN:

• Operating personal computer and computer software, along with office equipment: calculator, telephone, fax machine, and copy machine.
• Correct business grammar.
• Strong organizational skills.

ABILITY TO:

• Organize and plan the work of an office.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with applicants, employees, City officials, and the general public.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
• Ability to enter data or information into a computer terminal, PC or other keyboard device.

MISCELLANEOUS
PERIPHERAL DUTIES:

• May assist Risk Management staff on occasion.
• Performs other duties as assigned.

PHYSICAL DEMANDS/WORK ENVIRONMENT

PHYSICAL DEMANDS/WORK ENVIRONMENT:

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

• Medical/Rx (EPO or HDHP)
• Dental/Vision
• Wellness Program
• Flexible Spending/Health Savings Account
• Group Life Insurance
• Optional Additional Life Insurance
• Optional Additional Accidental Death & Dismemberment Insurance
• 12 Paid Holidays Annually
• Paid Vacation (Accrual rate is dependent upon full time years of service)
• Paid Personal Leave (96 Hours/Year)
• Short Term Disability
• Long Term Disability
• Retirement Plan - 401A Defined Contribution Plan
  • Sworn Police Officers participate in the Public Safety Personnel Retirement System (PSPRS). Contribution rates are determined by State Legislature
• Optional Deferred Compensation
• Tuition Reimbursement
• Service Awards

01

The following supplemental questions will be used as part of the application screening and selection process and will determine your eligibility for further consideration. Incomplete responses, false statements, omissions, partial information, or answering a question with "See resume/application" will result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Please select the license you currently possess.

• Valid State Driver's License
• Valid State Commercial Driver's License
• I do not currently possess a valid Driver's License.

03

A High School Diploma or GED is required for this position. Do you have a High School Diploma or GED?

• Yes, I have a High School Diploma or GED.
• No, I do not possess a High School Diploma or GED.

04

Which best describes your highest level of education?

• High School Diploma or GED
• Currently enrolled in High School
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
• Trade School/Technical College
• None of the above

05

Which best describes your full-time paid experience performing duties listed on the bulletin?

• No experience
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five years to less than six years
• Six years to less than seven years
• Seven years to less than eight years
• Eight years to less than nine years
• Nine years to less than ten years
• Ten or more years

06

I understand that all communication regarding this position will be sent via email and that it is my responsibility to monitor my email. Human Resources will not be responsible for unread emails.

• I have read and acknowledge that all communication regarding this position will be sent to me via email.

Required Question