Office Manager - San Antonio, United States - Nexus Health Systems Ltd

Description

Job Description

POSITION SUMMARY:

The Office Manager is responsible for all administrative duties for the hospital.

JOB-SPECIFIC RESPONSIBILITIES:

• Responsible for all HR responsibilities including payroll, employee benefits and employee relations.
• Processes all newly hired individuals, including scheduling and conducting new hire orientation.
• Generate, manage and inventory staff ID badges, security badges, keys, and employee equipment.
• Trains staff on time car system and assists with completing payroll adjustment forms as needed to ensure accurate payroll.
• Completed employee change forms as needed.
• Creates and maintains employee files in accordance with HHSC Minimum Standards.
• Completes regularly scheduled audits on employee files, payroll, etc. to correct any identified errors.
• Ensures professional licenses, certifications and trainings for all employees remain up to date.
• Collaboration is key, must demonstrate the ability to collaborate with all team members effectively.
• Manages calendars and meetings for CEO and directors as needed.
• Handles travel arrangements for corporate employees and guests as requested.
• Creates types, distributes, and files meeting minutes as requested.
• Manages all incoming and outgoing mail/packages appropriately, including opening only appropriate mail, stamping, and sorting to mailboxes.
• Inventories and orders office supplies, marketing supplies, business cards and nameplates as needed.
• Maintains notary status for use with documents as needed for the hospital.
• Coordinates and plans monthly staff celebrations, staff birthdays, holiday events and catering events.
• Assumes responsibility for answering the main hospital phone during business hours.
• Types requested correspondence as needed for leadership team.
• Participates in and cofacilitates weekly leadership meetings.
• Assdembles and prepares collateral, handouts, binders, and packets as necessary for conferences and meetings.
• Performs other duties as assigned.

POSITION QUALIFICATIONS:

EDUCATION:

• Minimum of High School graduate and/or equivalent

EXPERIENCE:

• Prefer one (1) year of experience in a healthcare administration department.
• Must be proficient in Microsoft Office.

LICENSURE/CERTIFICATION:

• A valid Driver's license