Legal Secretary - Florida, United States - LHH

Description

Our client at LHH is seeking a highly skilled and experienced Litigation Legal Secretary to join our dynamic legal team. The ideal candidate will have a minimum of 10 years of experience in supporting litigation attorneys in a fast-paced environment. As a Litigation Legal Secretary, you will play a crucial role in providing administrative and clerical support to our attorneys, ensuring the smooth operation of our litigation department.

Responsibilities:

1. Case Management: Assist attorneys in managing all aspects of litigation cases, including organizing case files, drafting correspondence, and maintaining case calendars and deadlines.
2. Document Preparation: Prepare and format legal documents such as pleadings, motions, briefs, and subpoenas with precision and attention to detail.
3. Court Filings: File legal documents electronically and in person with various courts, ensuring compliance with court rules and deadlines.
4. Client Communication: Communicate professionally and effectively with clients, opposing counsel, and court personnel, both in person and via phone and email.
5. Calendar Management: Maintain attorneys' calendars, schedule meetings, hearings, and depositions, and coordinate travel arrangements as needed.
6. Billing and Timekeeping: Assist with time entry and billing tasks, including preparing client invoices and tracking billable hours.
7. Legal Research: Conduct legal research using online databases and resources to support attorneys in case preparation and strategy.
8. Administrative Support: Provide general administrative support, such as answering phones, managing incoming and outgoing mail, and ordering office supplies.
9. Confidentiality: Handle confidential information with the utmost discretion and maintain the highest standards of professionalism and ethics.

Qualifications:

1. Experience: Minimum of 10 years of experience working as a legal secretary in a litigation practice, with a strong understanding of litigation procedures and terminology.
2. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), legal case management software, and electronic court filing systems.
3. Organizational Skills: Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
4. Attention to Detail: Meticulous attention to detail and accuracy in document preparation and data entry.
5. Communication: Strong written and verbal communication skills, with the ability to communicate professionally and courteously with clients and colleagues.
6. Team Player: Ability to work both independently and collaboratively in a team-oriented environment.
7. Adaptability: Flexibility to adapt to changing priorities and work under pressure in a fast-paced legal environment.
8. Discretion: High level of integrity and discretion in handling confidential and sensitive information.

Education:

• High school diploma or equivalent required.
• Additional certification or training in legal studies or office administration is preferred.