- Coordinate and administer the new hire onboarding process, including orientation and completion of required paperwork (Form I-9, federal and state tax forms, direct deposit authorization, and related documentation).
- Ensure compliance with federal and state new hire reporting requirements.
- Maintain accurate and organized employee records in accordance with company policies and legal requirements.
- Support employee offboarding documentation and administrative processes as needed.
- Submit new hire reporting to State of IL and State of WI.
- Serve as liaison with the company's insurance broker regarding employee benefit enrollments, life event changes, and general benefits inquiries.
- Ensure benefit elections are processed accurately and timely.
- Review and reconcile monthly health insurance invoices to confirm billing accuracy.
- Assist with annual open enrollment processes and benefits communication.
- Enter and process employee expense reports on a weekly basis.
- Reconcile corporate credit card expenses to ensure proper documentation and coding.
- Support finance with monthly administrative tasks as needed.
- Assist in coordinating company training initiatives, including but not limited to:
- Sexual Harassment Prevention Training
- 401(k) informational seminars
- Open Enrollment meetings
- Support internal audits and compliance efforts, including I-9 audits, video consent documentation, and security/access tracking (e.g., key fob records).
- Assist with ScreenSafe reporting and compliance related to union workers.
- Provide general administrative support to the HR department.
- Order and coordinate monthly Finance department lunches.
- Perform miscellaneous duties and special projects as assigned.
- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- 1–3 years of experience in an HR or administrative support role.
- Working knowledge of HR compliance requirements (I-9, benefits administration, state reporting).
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Excel experience preferred).
- Excellent communication and interpersonal skills.
- Detail-oriented and highly organized
- Strong follow-through and accountability
- Ability to manage multiple tasks in a deadline-driven environment
- Customer-service mindset
- Collaborative and team-oriented
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Human Resources Coordinator - Arlington Heights - AMJ Talent Solutions
Description
About the Company
My client is a family owned union electrical contractor specializing in large-scale commercial construction projects.
About the Role
The HR Coordinator plays a key role in supporting the Human Resources function by managing employee onboarding, benefits administration, compliance documentation, and day-to-day HR operations. This position ensures accurate recordkeeping, regulatory compliance, and a positive employee experience while providing administrative and operational support across HR and Finance functions.
Responsibilities
Onboarding & Employee Administration
Benefits Administration
Expense & Financial Support
Training & Compliance
General Administrative Support
Qualifications
Key Competencies
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Human Resource Coordinator
Only for registered members Wheeling, IL
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Human Resources Coordinator
Only for registered members Arlington Heights
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Human Resources Coordinator
Only for registered members Mount Prospect
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Human Resources Coordinator
Only for registered members Schaumburg, IL
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Human Resources Coordinator
Only for registered members Buffalo Grove, IL
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Human Resources Coordinator
Only for registered members Buffalo Grove, IL
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Human Resources Coordinator
Only for registered members Schaumburg, IL
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Human Resources Coordinator
Only for registered members Riverwoods, IL
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Human Resources Coordinator
Only for registered members Schaumburg, IL
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Human Resource Coordinator
Full time Only for registered members Des Plaines
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Human Resource Coordinator
Only for registered members Des Plaines, IL
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Human Resources Coordinator
Only for registered members Buffalo Grove, IL
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Human Resources Coordinator
Only for registered members Bannockburn, IL
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Human Resources Coordinator
Only for registered members Itasca, IL
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Human Resources Coordinator
Only for registered members Itasca, IL
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Resource Coordinator
Full time Only for registered members North Chicago
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Resource Coordinator
Full time Only for registered members Chicago
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Resource Coordinator
Full time Only for registered members Chicago
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Resource Coordinator
Only for registered members Chicago
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Donor Resource Coordinator
Only for registered members Itasca