Legal Clerical Aide III - Long Beach - Alura Workforce Solutions

    Alura Workforce Solutions
    Alura Workforce Solutions Long Beach

    6 days ago

    Description
    POSITION
    Clerical Aide III
    Position Type: Temporary
    Schedule: M-F, 8:00 am - 5:00 pm
    Assignment Length: Approximately 6-Months, possibly longer.
    DESCRIPTION
    The Clerical Aide III provides advanced clerical and administrative support to attorneys and staff. This position requires a high level of professionalism, accuracy, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The incumbent works under general supervision and exercises independent judgment in the performance of assigned duties.
    Examples of Duties
    • Prepares initial drafts; revises, formats, finalizes, and proofreads legal documents including contracts, leases, resolutions, ordinances, opinions, letters, and memoranda, at the direction of attorneys and in accordance with departmental policies and procedures.
    • Processes and distributes finalized legal documents.
    • Takes initiative to ensure all work handled by the office is completed timely, accurately, and free of errors.
    • Coordinates with attorneys and other secretarial staff to ensure smooth and seamless completion of all work handled.
    • Receives, sorts, reads, routes, and responds to routine mail and inquiries.
    • Maintains attorney calendars and tracks deadlines.
    • Coordinates and schedules meetings and hearings.
    • Establishes and maintains a variety of complex, privileged, and sensitive files and records.
    • Regularly communicates with staff regarding assignments, documents, and other issues as they arise.
    • Screens and routes telephone calls in a courteous and professional manner.
    • Opens and closes attorney assignments in case management software and enters and maintains information in database.
    • Provides back-up support to attorneys in other divisions as needed.
    • Performs other related duties as required.
    REQUIREMENTS
    • Ability to type accurately at a rate of 50 words per minute or better.
    • Highly detail-oriented with strong organizational and multitasking skills.
    • Ability to prioritize multiple tasks and ensure timely completion of assignments.
    • Strong oral and written communication skills.
    • Knowledge of office procedures and legal terminology.
    • Ability to work independently with minimal supervision and instruction.
    • Good judgment and decision-making skills in accordance with office policies and procedures.
    • Ability to interact professionally with all levels of personnel.
    • Discretion in handling confidential and sensitive matters.
    • Ability to establish and maintain effective and harmonious working relationships.
    • Excellent attendance, professional appearance, and demeanor.
    • Knowledge of local, state, and federal court rules and filing procedures is desirable but not required.
      INDH

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