- Review employee project reimbursable expense reports for accuracy, completeness, proper coding, and appropriate supporting documentation.
- Verify that expenses are in line with project budgets, contract terms, company policies, and client-specific guidelines.
- Review contracts and task orders for fee structures and expense verbiage to ensure correct interpretation and application during billing.
- Maintain organized electronic and physical records of expense backup and project documentation to support monthly invoicing and client audits.
- Support the billing process by assembling detailed, clear, and accurate backup to accompany monthly invoices, including expense summaries, receipts, and project narratives as needed.
- Distribute invoices via various client electronic portals, ensuring timely and successful submission and troubleshooting any upload or format issues.
- Assist with tracking invoice status and coordinating with project managers or clients regarding questions, discrepancies, or resubmissions.
- Assist with end-of-year preparation and procedures, including gathering documentation, supporting schedules, and reconciliations related to reimbursable expenses and general ledger accounts.
- Help prepare and distribute internal reports related to project expenses, reimbursable activity, and billing status to project managers, department heads, and the Finance Director.
- Collaborate with the accounting team on reconciliations and month-end close tasks connected to reimbursable expenses and related general ledger accounts.
- Work with project managers and administrative staff to clarify expense policies, answer questions, and resolve discrepancies in a timely and professional manner.
- Contribute to process improvements around expense submission, review, and billing, offering suggestions to streamline workflows and reduce errors.
- Four-year business degree required, in Accounting, Finance, Business Administration, or a related field.
- Six years of relevant experience required, ideally in a professional services, consulting, engineering, or project-based environment.
- Prior experience working with reimbursable expenses, billing support, and general ledger accounts is strongly preferred.
- 401(k): 3% employer contribution regardless of employee contribution
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Expense Management Specialist - Seattle - ASP Team
Description
A local engineering consulting firm is seeking a Staff Accountant to join their team.They have a variety of clients in the education, healthcare, commercial, civic and retail sectors and are excited to have someone join their fast paced and detail-oriented environment.
The ideal person for this role will have a strong background in Expenses and Contract Reading.GENERAL DESCRIPTION:
The Staff Accountant is responsible for a variety of accounting activities related to project and employee expense reimbursement, expense integration, and general ledger support, with a strong connection to accounts receivable and monthly client billing.
RESPONSIBILITIES:
QUALIFICATIONS:
BENEFITS:
Pay:
$95,000
Schedule: 40 hours per week, with optional overtime available
Health Benefits: 100% of employee premium covered, 50% of spouse premium covered
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Territory Manager Specialist
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Office Management Specialist
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Territory Manager Specialist
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Program Management Specialist
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Risk Management Specialist
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Territory Manager Specialist
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Project Management Specialist
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Practice Management Specialist
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Risk Management Specialist
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Crisis Management Specialist
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Area Management Specialist
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Practice Management Specialist
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Contracts Manager Specialist
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Project Management Specialist
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Project Management Specialist
Full time Only for registered members Seattle
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Project Management Specialist
Only for registered members Seattle
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Project Management Specialist
Only for registered members Seattle, WA
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Project Management Specialist
Full time Only for registered members Seattle
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Project Management Specialist
Only for registered members Seattle
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Contracts Manager Specialist
Only for registered members Seattle, WA
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Risk Management Specialist
Only for registered members Seattle