- Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
- Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
- Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
- Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
- Assembles bid documents and presents them for approval.
- Maintains files of bids, quotations and contracts to include relevant data pertaining to the department involved, expirations, extensions, contractual payments or change orders.
- Monitors expiration of bids and quotations, submits existing specifications to departments involved, coordinates changes and translates input received into bid document language and format.
- Writes and posts legal advertisements, notices and bid invitations; assigns dates for bid openings; develops bid packages, and distributes bid documents to potential bidders.
- Represents the department at pre-bid conferences and bid openings.
- Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
- Responds to notices to owners or status inquiries from surety companies or potential bidders, and provides them with technical and procedural information.
- Reviews bids and quotation figures and calculations to ensure their completeness and conformity to specifications and determines if exceptions constitute disqualification.
- Performs other related duties as required.
- Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
- Prepares scheduled reports on capital and operating budget projects.
- Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
- Assists with preparation all contracts, agreements, change orders and amendments; trains and directs other staff members to support the process.
- Monitors process of bids and quotations, coordinates changes to existing specifications, and translates.
- Input received into bid document language.
- Represents the department at pre-bid conferences and bid openings.
- Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
- Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
- Process department work orders for various capital & operating projects. Review vendor submissions for contractual rate increases.
- Assist various contractors with questions regarding contractual proposal submission. Assist with agenda item preparation.
- Performs other related duties as required.
- Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
- Knowledge of federal equal employment opportunity requirements as applicable to contracting.
- Knowledge of formats and styles used in legal documents.
- Knowledge of the principles and practices of accounting.
- Ability to read, understand and interpret legal documents.
- Ability to communicate effectively both orally and in writing.
- Ability to work effectively with others.
- Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
- Knowledge of federal equal employment opportunity requirements as applicable to contracting.
- Knowledge of formats and styles used in legal documents.
- Knowledge of the principles and practices of accounting.
- Ability to read, understand and interpret legal documents.
- Ability to communicate effectively both orally and in writing.
- Ability to work effectively with others.
- Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
- Tasks may involve extended periods of time at a keyboard or workstation.
- Work is performed in usual office conditions.
- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
- Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
- Tasks may involve extended periods of time at a keyboard or workstation.
- Work is performed in usual office conditions.
- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
- Graduation from high school or possession of a GED certificate; AND
- Three years of experience preparing or monitoring contracts;
- An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.
- Graduation from high school or possession of a GED certificate; AND
- Five years of experience preparing or monitoring contracts;
- An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.
Contracts Management Associate - Tampa, United States - Hillsborough County
Description
Job Overview
Performs duties of moderate complexity assisting and monitoring the various aspects of contract related activities.
Salary
$39,353 - $70,428
Ideal Candidate
The ideal candidate for this dynamic Contract Administrator role will possess the expertise to seamlessly oversee the entire contract lifecycle. With a keen eye for detail, will effortlessly monitor the usage of contracts, initiate requisitions for processing, and prepare comprehensive scheduled reports on work order requests and assignments. Impeccable organizational skills, ability to maintain a meticulously organized spreadsheet tracking the status of all ongoing work. Extensive experience,processing contractual payments, ensuring strict adherence to financial and contractual requirements. As a true contract management maestro, this person will spearhead the maintenance of the master term contract reports, proactively advising contract managers of key deadlines to keep all agreements on schedule and running like a well-oiled machine. Ability to showcase their contract administration prowess in an exciting, fast-paced environment.
Core Competencies
Tier 1Tier 2
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Job Specifications
Job Specifications
Physical Requirements
Work Category
Physical Requirements
Work Category
Minimum Qualifications Required
OR
Minimum Qualifications Required
OR
Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
Career Progression
Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process. Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.