Senior Secretary - Salinas, United States - Balance Staffing - Salinas

Description

Job Description

Job Description

Monday - Friday $17-$20/ Hour

Must be able to E-Verify, pass background and Covid 19 Vax

EXAMPLES OF DUTIES

• Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format
• Independently composes letters and memos for supervisor's signature; answers routine requests for information
• Screens mail, visitors and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up
• Gathers, organizes, and tabulates a wide variety of specialized information for supervisor's use in completing reports, special projects, etc.
• Performs a variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records
• May be independently responsible for the completion of routine incidental administrative support processes such as payroll, purchasing, accounts payable, inventory, grant monitoring, etc, when such processes are not a significant agency activity
• Sets up, organizes and maintains active and archive manual and/or automated filing and retrieval systems according to managerial requests, functional use or administrative guidelines
• Assists supervisor in managing their time by maintaining appointment calendars, arranging meetings and travel itineraries
• Prepares and assembles agendas and meeting packets and board resolutions; may perform other duties in support of various County commissions or committees
• Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology
• May maintain specialized data bases on computers
• May coordinate the distribution of work for a small number of clerical employees, write clerical procedures, and train and assign work to clerical staff.

Job Type: Full-time

Company DescriptionBalance Staffing is a full-service staffing agency that aims to unite talented and hardworking people with excellent workplaces, while building lasting relationships with our employees and our clients. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams and companies aren't clients, but partners striving for business success. Our goal is connecting top talent with exceptional employers. Since 1997, that's been our guiding purpose, inspiring us to always be at our best, so we can be there for you.

Company Description

Balance Staffing is a full-service staffing agency that aims to unite talented and hardworking people with excellent workplaces, while building lasting relationships with our employees and our clients. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams and companies aren't clients, but partners striving for business success. Our goal is connecting top talent with exceptional employers. Since 1997, that's been our guiding purpose, inspiring us to always be at our best, so we can be there for you.