Leave of Absence Specialist - Chicago, United States - Enova
Description
We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas or take over sponsorship at this time.About the role:
Enova is currently searching for a Leave of Absence Specialist to join our team. This role will administer and coordinate the leave of absence and accommodation processes.
Under the guidance of the Benefits Manager, this individual will act as a liaison between Enovas third party leave administrator and HR/management to answer general employee leave of absence questions and facilitate the Americans with Disabilities Act (ADA) interactive process This role will also support the Benefits Analyst in the administration of Enovas health and welfare and retirement benefit plans including, but not limited to employee guidance, open enrollment, on-going benefit management (qualified life events, etc.), preparation/payment of vendor premiums, claims management, payroll integrations, reporting, eligibility tracking, etc.
Ownership of certain special projects and benefits related initiatives will also be expected.Leave Administration responsibilities:
Process owner for all LOA/FMLA, STD/LTD and ADA Accommodation questions and concernsUnderstand, interpret and ensure adherence to FMLA and ADA, State, Local, and Company Leave guidelinesMeet with Associates regularly regarding the LOA/FMLA process, compliance and administrative steps necessary to comply with company policies and procedures.
Coordinate with Enovas third party leave administrator to ensure Enovas Leave policies are being administered correctly and manage the communication processes from all sidesPrepare and deliver LOA process training to various levels of managementCommunicate LOA/FMLA regulations, guidelines for compliance and administrative duties to all levels of management and team membersMaintain and update applicable Associate and Manager wiki (intranet) pagesCollaborate with HR team on attendance issues related to FMLA and/or Company Leaves and performance concerns with related accommodation requestsPartner with Payroll team to ensure Associates on LOA are compensated correctlyUpdate HRIS (Workday) with LOA status and other information, as neededCreate and manipulate various reports for Benefits Manager, HR team and Work Force Management (Time-Keeping)Administer all New Parents benefits, including pre-leave check-in meetingsSupport employees and HR/management with Workers Compensation claimsBenefit Administration responsibilities:
Ensure policies, procedures, plan documents and reporting are in complianceAssist with and coordinate Health & Welfare annual open enrollmentAssist with retirement audits and year-end processesAssist with coordination of annual wellness events (flu-shots and health screenings)
Manage weekly Retirement plan reconciliation and remittance with payroll and recordkeeperReview, reconcile and process vendor payments and implement billing audit processUpdate and troubleshoot HRIS configuration for benefit plan changes and events, monitor weekly integration files, and escalate issues to third-party consultantServe as one of the primary internal points of contact for all employee questions and issue resolution related to Health & Welfare and Retirement benefit programsDeliver New Hire benefits orientation presentationsRequirements:2+ years of benefits and leave administration and/or human resources experience in a high demand, high output role with a demonstrated track record of successStrong attention to intricate details and ability to think critically about data received and transmitted both internally and externallyWorking knowledge of federal and state laws and regulations affecting welfare, disability and retirement and workers compensation programs, including, but not limited to, ERISA, ACA, COBRA, FMLA, ADA, and PFWA.Strong technical/analytical skills with an ability to manipulate data in Excel, knowledge of formulas and pivot tables.