Office Coordinator - Seattle, United States - AMISEQ

    AMISEQ
    AMISEQ Seattle, United States

    2 weeks ago

    Amiseq background
    Description

    Overview

    • The Office Services team is seeking a highly motivated Studio Coordinator to join our team.
    • We are looking for a creative thinker with experience in day-to-day off support, including facilities support and event coordination.
    • Experience coordinating events, supporting facility's needs, and overseeing the overall office experience are must-haves to be successful in the role.
    • The candidate will be the on-the-ground support for all Studio needs including, but not limited to managing landlord communications, coordinating maintenance requests, and ensuring compliance with safety regulations.
    • They will play a pivotal role in maintaining the smooth operation of the Studio, providing essential support for tasks such as inventory management, space planning, and ensuring a welcoming environment for both employees and guests.
    • Support Studio services, operations, and experience — including day-to-day operations and events.
    • Support the Studio Manager for the Seattle Studio food services program including Little operations, snack program, and coordination of onsite catering as needed.
    • Perform weekly studio audits & escalate issues through the appropriate ticketing system.
    • Day-to-day management of Events, including managing the event intake system, organizing guest access, and requesting additional security when needed.
    • Conduct the daily facilities inspection.
    • Lead process improvement initiatives.

    Requirements

    • 2+ years of operations, events, and facilities experience, preferably in a dynamic tech company or professional office environment
    • Strong project management skills - proven ability to handle multiple projects and priorities within agreed timelines.
    • Strong creative ability.
    • Being reactive and able to tackle unforeseen challenges.
    • Experience using ticket management or customer service software, ServiceNow preferred.
    • Experience using Google Calendar
    • Available to work events (day, evening, weekend) as business demands
    • Proven entrepreneurial skill set, delivering hustle with style and grace.
    • Strong communication skills (verbal & written), attention to detail, organizational planning, time management, and multi-tasking abilities.