Senior Administrative Assistant - Holland - Haworth Inc

Description

Senior Administrative Assistant

Join the Future of Workspace Innovation at Haworth. Are you ready to shape the future of how people work, live, and thrive? At Haworth, we're not just creating furniture, we're revolutionizing the way the world interacts with spaces. As a global pioneer in workspace design since 1948, we've been pushing boundaries and redefining possibilities for over seven decades.

We're looking for visionaries like you to help write the next chapter of our story.

We are currently looking for a Senior Administrative Assistant to join our team in Holland, MI.

Job Overview

Provides high level administrative support to the Executive Vice Presidents in Design Innovation & Sustainability, and Global Information Services, along with their respective departments, in a fast paced, global environment. This role manages confidential information with professionalism, acts as a communication liaison, and follows up on assignments to ensure timely completion. Key responsibilities include screening calls and email, managing complex calendars across multiple time zones, maintaining records, coordinating domestic and international travel, supporting meeting and event logistics, and tracking expenses. The Executive Administrative Assistant ensures seamless operational support for senior leaders and contributes to the overall efficiency and effectiveness of both functions.

Job Responsibilities

• Assists with presentation materials, schedules video conferencing (ie: Teams presentations), and coordinates special projects, providing backup support as needed.
• Enters requisitions, prepares and tracks expense reports, maintains files, and assists with budget reporting.
• Sorts and screens mail, answers telephones, and takes necessary follow-up actions.
• Composes, reviews, and follows up on correspondence, including confidential and complex documents, using various software tools.
• Manages travel arrangements, accommodation reservations, and prepares necessary paperwork for vice presidents and visitors.
• Schedules, organizes, and attends meetings, takes notes, and distributes minutes, ensuring all parties are informed and up-to-date.
• Coordinates appointments and maintains the schedule for vice presidents, ensuring timely meetings and interactions.
• Must be able to perform all essential job functions with/without accommodation.
• Uses office automation, communication, software, and tools used in Haworth office environment.
• Performs other duties within scope as assigned.

Required Qualifications

• Education: High School or equivalent
• Work Experience: Minimum 3 years administrative or secretarial experience
• Military Equivalency at www.mynextmove.org/vets/find/military/
• Applicants must be able to work in Holland, MI without relocation assistance.
• Applicants must possess an unrestricted right to work in the US to be eligible for this position.

Preferred Qualifications

• Associate's degree or higher in business, accounting, organizational leadership, communication, human resources or equivalent
• Experience working in a global corporation supporting C-level executives with business units in various time zones
• Expertise in complex calendar management, including coordinating high?volume, shifting priorities, and scheduling across multiple time zones
• Ability to proactively anticipate scheduling conflicts, prepare leaders ahead of key engagements, and ensure efficient flow of meetings and information
• Strong organizational skills with proven ability to manage multiple projects, deadlines, and requests simultaneously
• Exceptional verbal and written communication skills with the ability to draft executive level correspondence, meeting summaries, and presentations
• Demonstrated ability to maintain professional and diplomatic relationships with internal teams, external partners, global stakeholders, and other executive offices
• Ability to serve as a gatekeeper and liaison, exercising discretion, tact, and emotional intelligence in high visibility interactions
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Teams, PowerPoint, Word) and familiarity with collaboration and workflow tools such as SharePoint, OneNote, ServiceNow, Concur, or Asana
• Ability to quickly learn and navigate digital platforms used across global organizations, including videoconferencing systems and project-tracking software
• Experience preparing polished executive presentations using PowerPoint or visual storytelling tools
• Experience coordinating domestic and international travel itineraries, including visas, accommodations, and expense reimbursement
• Skilled in planning and supporting executive level meetings, department events, workshops, and leadership offsites (virtual and in?person)
• Ability to manage confidential and sensitive information with absolute discretion
• Demonstrated alignment with Haworth's values, including integrity, collaboration, design thinking, and continuous improvement

Design your future with Haworth. Headquartered in Holland Michigan, Haworth is a family owned global powerhouse at the forefront of innovation and sustainable design in the workspace interiors industry. Here, you'll have access to state of the art resources, collaborate with cross functional teams of passionate innovators, and experience a blend of global reach with personal growth opportunities. Whether you're developing new manufacturing processes, implementing smart factory solutions, or designing tomorrow's workspace solutions, you'll be empowered to make a lasting impact while growing your career.

We believe in the power of collaboration and strive to create a culture where everyone feels valued, respected, and empowered to make a difference. Your hard work, dedication, and talent are the foundation of our success and enable us to build meaningful connections with our customers and each other.

At Haworth, members enjoy benefits from their first day of employment:

• 20 Days Paid Time Off: Plus, the option to buy up to 5 extra days.
• Health Benefits: Priority Health Medical options, Delta Dental, and Vision Insurance.
• 401k Match: Contribute 6% of your annual salary, and Haworth will match up to 7%.
• Insurance Coverage: Company-provided Short-Term Disability, Long Term Disability, and Life Insurance.
• On-Site Gym: Well-equipped gym, open 24/7.
• Annual Bonus Programs
• Tuition Reimbursement
• Volunteer Time Off
• Parental Leave
• Pet Insurance
• Zero Waste to Landfill

Haworth Values

At Haworth, we have a strong set of values that guide our business and help us align with our customers.

We listen to our Customers. We rely on our Members. We honor Integrity. We embrace Continuous Learning. We lead with Design. We create Value. We work to make the World better.

Join the Haworth family. Apply for this job, or learn more about the many possibilities at Haworth.

EEO / ADA Statement

As an EEO employer, Haworth will not discriminate in its employment practices due to an applicant's race, color, sex, pregnancy, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, protected genetic information, age, disability, marital status, veteran status, religion, height, weight, other protected group status, or any other basis protected by the laws where we employ people.

Haworth's AAP programs are available for applicant review. Requests can be made to your Recruiter to review during regular business hours.

This organization participates in E-Verify Employment Eligibility Verification.

If you have questions about any of the above policies, or if you require an ADA accommodation in the application process, please contact a member of our Human Resources team at (616)-393-1600.