Procurement Specialist - Durham, United States - City of Durham

Description

Procurement Specialist

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Procurement Specialist

Salary

$45, $70,012.00 Annually

Location

Durham, NC

Job Type

Full time with benefits

Job Number

Department

Water Management

Opening Date

03/04/2024

Closing Date

Continuous

+ Description

+ Benefits

+ Questions

Be sure to mark your calendar and attend the LOGO Career Expo on June 8th to find your new career with community impact

Position Description

Work, Serve, Thrive. With the City of Durham

Advance in your career while making a real difference in the community you serve.

Hiring Range: $45,493 - $49,194

Work Day/Hours: 7:00 a.m. - 3:30 p.m.

More than 350 talented, dedicated employees in the City of Durhams Water Management Department ) work to keep safe drinking water flowing throughout the City and manage wastewater effectively. We lead long-term water and wastewater planning and infrastructure development, regularly treat and test systems for environmental compliance, and engage the public in water conservation to ensure all of our customers have clean, safe water every time they turn on the tap. If you share our passion for managing vital water resources, bring your skills and talent to Durham

This position is devoted to providing inventory and warehousing functions while supporting the inventory supervisor and provides customer service to Water & Sewer Maintenance personnel as needed, and other staff located within the Plant Engineering & Maintenance division.

Duties/Responsibilities

+ Performing more advanced transaction processing involving basic research, verification, reconciliation and mathematical calculations, as well as respond to internal and external customer questions and inquiries by communicating standard policies and procedures.

+ Primary responsibilities are to purchase and receive stock and non-stock parts and to provide inventory control of those items.

+ Contact vendors for price quotes, create purchase orders, receive items, and store and label inventory.

+ Establish minimum and maximum quantities needed on hand for stock items, research discrepancies, identify fast/slow/obsolete parts.

+ Completing the departmental monthly safety checklist, participating in monthly safety meetings, locating parts for special orders, receiving credits from vendors for returned parts, and submitting work orders for maintenance using the computerized maintenance management system.

+ Participate in periodic inventory audits comparing physical stock inventory against the computerized management system.

+ Researches vendor information and coordinates with vendors to request quotes; orders, receives, stocks and issues supplies, materials, and equipment; performs inventory cycle counts and audits; processes credit card requests; prepares batch payments; tracks shipments; monitors inventory levels; identifies purchasing needs; and inspects incoming supplies and materials to ensure compliance with applicable contract requirements and quality standards.

+ Prepares, scans, prints, submits, and/or maintains routine reports, purchase orders, requisitions, and other document; maintains files, records, databases, and online systems; reviews contract information; assists with preparing bid documents; enters and updates data; gathers and compiles information; and reviews work for accuracy and completeness.

+ Performs office support duties including maintaining office equipment, cleaning assigned areas when necessary, and providing input to process improvement efforts.

Minimum Qualifications & Experience

+ High School Diploma or Equivalent (GED, HiSET, TASC)

+ 2 years of related procurement experience (Such as processing purchase orders, vendor management, and verifying transaction accuracy).

+ Forklift certification (not at time of hire, but required within 6 months of hire)

+ Experience using MS Office computer applications (such as Word, Outlook, etc.)

+ Must be able to perform job duties including lifting items up to 50 pounds.

+ Valid, unrestricted, North Carolina driver's license "or" if you currently have another states driver's license, must be willing and able to obtain a valid NC driver's license within 60 days of hire

Additional Preferred Skills

+ Experience working in a warehouse environment

Benefits General Full-Time Employees

paid holidays per year

+ 12 standard work days of vacation per year

+ 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement

+ 2 weeks paid military leave per year

+ Medical, dental, vision, and supplemental life insurance plans

+ State and City retirement plans

+ Short and long term disability plans

+ Paid temporary disability leave for specified conditions

+ City contribution of 10.15% into the N.C. State Retirement System

+ Paid funeral leave

+ Employee Assistance Program - personal and family counseling

+ Paid life insurance equal to annual salary

+ 48 hours for volunteer work each year*

+ 4 hours parental leave each year

+ Workman's Compensation Insurance

+ 457 Deferred Compensation Plans

Benefits - Part-Time (1,000 hours or more per year)

+ 401(k) retirement plan (5.0% of salary)

+ State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

+ 401(k) retirement plan (5.0% of salary)

+ State retirement plan effective first day of the month following date of hire

+ Health insurance effective first day of the month following date of hire

+ Dental and life insurance, after one year of service

+ Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service

01

Where did you first hear about this opportunity?

+ City of Durham Website

+ Walk in

+ Job fair

+ Employee referral

+ Professional organization ***Please list the organization in "other" box below***

+ Internet posting ***Please list the specific web site in the "other" box below***

+ Craig's List

+ Facebook

+ LinkedIn

+ GlassDoor

+

+

+

+ Employment Security Commission

+ Magazine/Newspaper

+ Other

02

If you listed "other" above please give specific web site, organization, or publication.

03

Please select your highest level of COMPLETED education.

+ Less than a High School Diploma or Equivalent (GED, HiSET, TASC)

+ High School Diploma or Equivalent (GED, HiSET, TASC)

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree

+ PhD or Juris Doctorate

04

How many years of related procurement experience do you have? (Such as processing purchase orders, vendor management, and verifying transaction accuracy

+ No related experience

+ Less than 1 year of related experience

+ 1 year but less than 2 years related experience

+ 2 years but less than 5 years related experience

+ 5 years or more years related experience

05

How would you rate your experience level with MS Office applications such as Outlook, Excel, Word, and PowerPoint?

+ No experience

+ Beginner level

+ Intermediate level

+ Advanced level

+ Expert level

06

Do you have a valid, unrestricted, North Carolina driver's license? (If you have a valid license from a State other than North Carolina, you must be willing and able to obtain a valid, unrestricted NC driver's license within 60 days of hire).

+ I have a valid, unrestricted NC driver's license.

+ I have a valid license from another State and I am willing to obtain a valid, unrestricted NC driver's license within 60 days.

+ I do not have a valid, unrestricted driver's license.

07

Do you have previous experience conducting inventory audits?

+ Yes

+ No

08

How many years of experience do you have working in a warehouse environment?

+ No related experience

+ Less than 1 year of related experience

+ 1 year but less than 2 years related experience

+ 2 years but less than 6 years related experience

+ 6 or more years related experience

09

Do you have a current and valid Forklift certification/license ?

+ Yes, I have a current and valid Forklift certification/license

+ No, I do not have a Forklift certification/license BUT I AM willing and able to obtain within 6 months of my start date

+ No, I do not have a Forklift certification/license and I AM NOT willing or able to obtain within 6 months of my start date

10

Are you able to perform job duties including lifting items up to 50 pounds?

+ Yes

+ No

Required Question