senior contract specialist - Lincoln, United States - City of New York

Description

The Homelessness Prevention Administration (HPA)

Prevention and Housing Assistance (PHA) is currently comprised of the following units

• The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS).

PHA is expanding to include the newly created Master Leasing Unit.

The Mayors Blueprint for Housing and Homelessness called for an expansion of HRAs project-based rental assistance contracts, which can provide savings and create more permanent housing options for New Yorkers experiencing homelessness.

The goal of these Master Lease and Project-based programs are to provide long term affordable housing options and support services for families and adults living in shelters.

This new organizational area is an integral part of the Administrations housing goals, and the Human Resources Administration (HRA) is pooling it resources to lead in the Citys effort.

The Prevention and Housing Assistance is recruiting for the Master Leasing Unit (MLU) one (1) Administrative Contract Specialist to function as the Senior Contract Specialist who will:

• Perform contract management and compliance/performance monitoring duties and ensure workis performed in a timely manner and in compliance with applicable federal, state, and localregulations. Contract management and compliance monitoring duties include, but are not limitedto, perform/supervise financial tasks in Agency and City systems, perform/supervise solicitationand contract procurement tasks in Agency and City systems, perform/supervise risk assessments,develop/perform/supervise provider trainings, draft/implement/monitor corrective action plans,and evaluate, document and report provider performance in Agency and City systems.
• Provide coaching and supervision to direct reports. Monitor, analyze, and report on all aspectsof the work, including but not limited to, procurement workflow, budget utilization, vendorcompliance, trends, and contractual performance. Participate/supervise in the collection, qualityassurance, retention, analysis, interpretation, and presentation of data.
• Serve as a liaison to the Agencys program support divisions, including the Agencys ChiefContracting Office (ACCO), Office of Budget Administration (OBA), the Office of Legal Affairs(OLA) by answering questions clarifying programmatic and funding requirements related tocomplex contracting and fiscal actions, to ensure compliance with NYC Procurement Policy BoardRules and Agency procedures to facilitate the timely delivery of contracted goods and services.
• Perform site visits, risk assessments, and desk reviews. Summarize and report any problems orpotential areas of concern. Develop, communicate, and monitor internal/contractor correctiveaction plans and/or enhance reviews. Perform and ensure that special projects are completed asassigned. Attend meetings, trainings, conferences, and workshops as directed.

Minimum Qualifications1.

A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or2.

A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in '1' above; or3.

A satisfactory equivalent of education and experience as cited above.

However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in '1' above.

Preferred Skills

• Advanced proficiency and knowledge of various systems such as Automated Procurement Tracking(APT), HHS Accelerator, Financial Management System (FMS), PassPort, CARES, Microsoft Officeapplications.
• Experience with fiscal related activities and contract management.
• Management experience including delegation, oversight of deadlines and operational systems,including staff supervision.
• Ability to assess impact of policies and procedures and plan proactively to ensure systems canefficiently support initiatives.
• Strong communication skills and staff trainingResidency RequirementNew York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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