- Complete record requests for Parents, Children, and at times their representatives
- Compile records to provide to Western Region OCYF for Act 33 Child Fatality/Near Fatality reviews
- Compile records for the Allegheny County Law Department
- Assist with producing records for Subpoenas
- Log assignments and progress updates
- Work with CYF offices and personnel to produce records
- Request, scan, and upload historical files into OnBase
- Produce records for Foster Care Providers
- Produce records for Child Profile creation and updates
- Upload information into the Pennsylvania Adoption Information Registry
- Other duties as assigned
- Contact requestor to gather information and answer questions about requests
- Gather information from various databases to fulfill a request, such as KIDS, OnBase, and PACFile
- Cross reference locally held records with the statewide system, CWIS, to determine expunction status
- Electronically redact information using Adobe Acrobat.
- Send record requests to recipient via encrypted message or other means as requested
- Have an understanding of Diversity, Equity, and Inclusion
- Be customer service focused and willing to seek out answers
- Be organized and detail oriented
- Think through problems and questions with a critical lens
- Be able to work within timeframes and with a deadline
- Use office equipment
- Maintain confidentiality and adhere to local, state, and federal laws and regulations
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Records Management Specialist - Pittsburgh, United States - Allegheny County
Description
Summary
This is a professional position with the Office of Children, Youth and Families, Allegheny County Department of Human Services (DHS). The Records Management Specialist is responsible for timely and accurate provision of records as requested by courts, providers, other child welfare entities. and individuals formerly served by Allegheny County CYF.
Essential Duties and Responsibilities
The Records Management Specialist will:
This job has no supervisory responsibilities.
Additional Responsibilities
From time to time the employee will be required to perform additional tasks and duties as required by the employer.
Knowledge, Skills and Abilities
It is essential that the candidate will:
Education/Experience Requirements
High School Diploma or equivalent, plus experience working in an office/clerical setting.
-OR-
Any equivalent combination of education and experience that meets the required knowledge, skills and abilities.
Certificates, Licenses, Registrations
Act 33 & 34 clearances.
-AND-
Must be able to travel locally, via public transportation or have a valid driver's license and access to a reliable vehicle.
