Admin Financial Coordinator - Oklahoma - Oklahoma City - Health Sciences Center

Only for registered members Oklahoma - Oklahoma City - Health Sciences Center, United States

1 day ago

Default job background
Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning. · Duties: · Manages all departmental accounts. · Reconciles mont ...
Job description

Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Duties:

  • Manages all departmental accounts.
  • Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
  • Creates cost spending certification reports.  
  • Monitors and ensures money is spent correctly.  
  • Sets up new vendors and ensures invoices are on the correct accounts. 
  • Makes cash deposits into special accounts.  
  • Maintains budget and grant administration, Pcard management, and OU Foundation funds.
  • Analyzes departmental financial procedures. 
  • Makes recommendations for change and develops a strategy for change. 
  • Acts as the payroll coordinator for the department or provides oversight.
  • Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays.
  • Submits all paper PAF, EPAF, EDR, travel, and PET's. Picks up paychecks as needed.  
  • Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
  • This may include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
  • Handles personnel issues.
  • Completes new employee paperwork and ensures accuracy. 
  • Contacts various offices to request information as needed.
  • Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required training, and runs reports as needed.
  • May conduct some training of office personnel.
  • Secures computer access.
  • Works with the Human Resources Department on various issues.
  • Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
  • Solves departmental problems as they arise.
  • Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
  • Coordinates special events, including but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
  • May supervise staff employees.  Assists with hiring, training, evaluating, and delegating tasks to employees.
  • Ensures work is completed in a timely manner.
  • Oversees records maintenance (inventory, personnel, office files, etc)
  • Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, and reimbursement requests. 
  • Processing daily timesheets from each shop/area in the department, check work order numbers and hours, constant communication with employees, printing reports, requesting signatures requesting changes in the department Famis system
  • PS forms, creating job requisitions in Taleo, responding to questions from employees, onboarding new employees, evaluations, maintaining personnel files, terminations, and retirement.
  • Verifying employees' time on a daily basis, creating adjustments, printing reports, printing uncompleted timesheets for signature, working with supervisors on approving bi-weekly payroll, additional pays
  • Help employees needing information on anything they request that is not HR related
  • Runs PeopleSoft queries for cash, activity, and payroll for areas in Facilities Management. Assists in preparing annual budgets
  • Answering questions from supervisors, any one-time requests from supervisors, one-time projects, working with supervisors for on-call written procedures 
  • Answering multi-line phone for maintenance requests.
  • Performs various duties as needed to successfully fulfill the function of the position


    • Required Attachments

    Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.



    Important:  ALL required documents must be attached to your job application or your documents will not be visible to the hiring department

    Required Education\: Bachelor's degree in Accounting, Finance, Business, Management, or related field.

    Equivalency/Substitution\: Will accept 48 months of related experience in lieu of the Bachelor's degree.

    Skills:

  • Working knowledge of office procedures
  • Working knowledge of accounting processes
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work as a team member
  • Ability to complete tasks in an efficient and timely manner
  • Ability to multitask and self-motivated
  • Ability to communicate verbally and in writing
  • Advanced computer skills with wide knowledge of business software
  • Detail oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines

    • Working Conditions:

  • Physical\:  
  • Sit for prolonged periods. 
  • Communicate effectively and listen. 
  • Ability to engage in repetitive motion.
  • Environmental\: 
  • Standard office environment.

    • Departmental Preferences:

  • 48 months in Accounting, Finance or Business Office

    • Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here

    Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

    Similar jobs

  • Work in company

    Sr Fin Systems Analyst

    Only for registered members

    · Required Attachments · Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. · Important:  ALL required documents must be attached to y ...

    Oklahoma - Oklahoma City - Health Sciences Center $90,000 - $120,000 (USD) per year

    1 day ago

  • Work in company

    Senior Administrative Coordinator

    Only for registered members

    OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of c ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Sr. Admin/Finance Coordinator

    Only for registered members

    · Required Attachments · Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. · Important:  ALL required documents must be attached to y ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Senior Accounting Travel Specialist OKC

    Only for registered members

    · This position is responsible for general coordination of the Travel (Concur) program. Work requires knowledge of program policies, procedures, and systems to communicate and process information. Skills necessary to complete the role include organization, ability to jump betwee ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Project Coordinator

    Only for registered members

    Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center at the Stephenson Cancer Center has an exciting new job opportunity for a Project Coordinator – OCR. · ...

    Health Sciences Center, Oklahoma City, Oklahoma

    1 week ago

  • Work in company

    Senior Administrative Coordinator

    Only for registered members

    +Job summary · OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States.The Senior Administrative Coordinator manages and coordinates administrative person ...

    Health Sciences Center, Oklahoma City, Oklahoma

    3 weeks ago

  • Work in company

    Senior Accounting Specialist

    Only for registered members

    · Required Attachments · Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. · Important:  ALL required documents must be attached to y ...

    Oklahoma - Oklahoma City - Health Sciences Center $65,000 - $115,000 (USD) per year

    1 day ago

  • Work in company

    Surgical Scheduler/Administrative Assistant

    Only for registered members

    ++The Surgical Scheduler/Administrative Assistant coordinates all master clinical and administrative schedules for inpatient (OR) and outpatient (clinic) volume for physician, resident, and clinical support staff.+Coordinates specialty clinics as needed, working closely with clin ...

    Health Sciences Center

    1 week ago

  • Work in company

    Admin Coordinator

    Only for registered members

    · Required Attachments · Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. · Important:  ALL required documents must be attached to y ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Senior Program Coordinator

    Only for registered members

    Required Education and Experience: Bachelor's degree, AND: · 48 months of related experience. · Equivalency Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience. · Skills: · Highly organized and able to handle m ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • We are looking for a Residency Program Coordinator to join the team at OU HSC. · Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. · ...

    Health Sciences Center, Oklahoma City, Oklahoma

    1 month ago

  • Work in company

    Admin Coordinator

    Only for registered members

    <p><b>Admin Coordinator</b>- Organizes, coordinates and performs clerical and administrative functions following established standards.</p> · <p><b>Duties:</b> · Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. · Answers questions, ...

    Health Sciences Center, Oklahoma City, Oklahoma

    1 week ago

  • Work in company

    Accounting Specialist

    Only for registered members

    The Accounting Specialist is primarily responsible for collecting, verifying, and entering information used to create payments to vendors. · ...

    Health Sciences Center, Oklahoma City, Oklahoma

    3 weeks ago

  • Work in company

    Clinical Business Administrator

    Only for registered members

    Serves as the top business administrator for the largest and most complex clinical department(s). Manages the business administration activities and operations. · Duties: · Responsible for the general accounting, budgeting, payroll, purchasing, financial planning and reporting, a ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Accounting Specialist

    Only for registered members

    The Accounting Specialist is primarily responsible for collecting, verifying and entering information used to create payments to vendors. Person in this position will be expected to organize and enter large amounts of data daily. · ...

    Oklahoma - Oklahoma City - Health Sciences Center

    6 days ago

  • Work in company

    Pediatric Diabetes Camp Coordinator

    Only for registered members

    Pediatric Diabetes Camp Coordinator Oversees all planning and coordination of Camp Blue Hawk the Harold Hamm Diabetes Center s residential camp program including a 5-day Summer Camp 3-day winter Teen Retreat and Family Day for children and teens with type 1 diabetes. · Is respons ...

    Health Sciences Center, Oklahoma City, Oklahoma

    1 month ago

  • Work in company

    Pediatric Diabetes Camp Coordinator

    Only for registered members

    Required education and experience\: Bachelors degree, AND: · 24 months of project management or related experience. · Equivalency Substitution\: Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 72 months of related experience. · Skills: · ...

    Oklahoma - Oklahoma City - Health Sciences Center $40,000 - $60,000 (USD) per year

    1 day ago

  • Work in company

    Post Award Fin Coord

    Only for registered members

    Required Education: Bachelor's degree. · Equivalent Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree. · Skills: · Strong interpersonal and oral and written communication skills. · Ability to effectively interact with designated faculty an ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Lead Administrative Support Specialist

    Only for registered members

    Performs support-oriented job duties to a Department Head or Manager.  Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing informatio ...

    Oklahoma - Oklahoma City - Health Sciences Center

    1 day ago

  • Work in company

    Practice Facilitator

    Only for registered members

    Required Education and Experience\: Bachelors Degree in Nursing or other Allied Health program, AND: · 24 months clinical health care experience in any of the following\: direct patient care, medical record and clinic/site reviews, patient complaint investigator, clinical guideli ...

    Oklahoma - Oklahoma City - Health Sciences Center

    14 hours ago

    • See more