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- High School Diploma/GED
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- At least 3 years of progressively responsible clerical experience
- At least 1 year of human resources experience
- A combination of experience and related education from an accredited college or university that meet the minimum requirements
- None of the above
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- No experimentation with heroin
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Human Resources Specialist - Phoenix, United States - Arizona Department of Public Safety
Description
Salary : $46, $61,646.62 AnnuallyLocation : Phoenix, AZ
Job Type: Full-time
Job Number: E-01
Division: Agency Support Division
Opening Date: 05/10/2024
Closing Date: 5/19/2024 11:59 PM Arizona
Summary Statement
This recruitment will be used to establish an 18-month eligibility list to fill current and future vacancies over the life of the list.
TESTING: Written Examination - weight 100%
Must successfully complete the examination process. The in-person written exam will be held on Tuesday, May 21, 2024. Approved applicants will receive an email invitation.
Please select link to review the Exam Plan for specific testing information for this position.
Under general supervision, performs complex clerical and technical paraprofessional functions in one or more areas of Human Resources. This classification may assist professional staff in one or more functional areas including recruitment, selection, classification, compensation, position control, and other related areas. Performs related duties as assigned.
Essential Functions (not intended to be all inclusive)
1. Reviews and processes Personnel/Position Action Requests (P/PARs) to ensure accuracy and completion of various personnel/position changes (e.g. new hires, promotions, transfers, salary increases, etc.).
2. Inputs personnel/position changes and other information (e.g. call signs, classifications, salaries, locations, authorized access, etc.) into computerized databases.
3. Updates and maintains various logs/reports (e.g. P/PARs, position control reports, etc.).
4. Provides information to employees/responds to questions regarding personnel action requests and records all personnel actions, and related documents; verifies accuracy and conformance to policy and regulations.
5. Credits accrual rates/leave balances of employees with prior state service.
6. Provides assistance and information to employees, applicants and other agencies on Human Resources functions, activities and services.
7. Schedules applicant testing; monitors, scores and records employment tests in area of assignment.
8. Participates in information gathering, verification, and response to routine compensation surveys and related inquiries in the areas of classification and compensation.
9. Researches and answers questions from e-mail, in-person and telephone contacts from the general public and employees involving a variety of areas, including: recruitment and procedures relevant to employment, classification and compensation matters, Merit System Rules, policies, practices, salary structure, general referrals to departments or service areas.
10. Prepares letters, memos, routine reports, and other correspondence and documents.
11. Creates and maintains complex clerical, statistical and personnel records using a PC and available software.
12. Establishes, updates and maintains manual and automated filing systems to store and track records/information.
13. Creates, maintains, updates and tracks confidential files/information ensuring accuracy and completeness.
15. Coordinates and provides assistance with research and/or staff studies for programs or projects within functional area.
16. Prioritizes and tracks time sensitive assignments to ensure timely completion.
Knowledge, Skills, and Abilities Required
KNOWLEDGE OF:
1. records management systems (both manual and automated).
2. business English, spelling, grammar, and punctuation.
3. general human resources policies/procedures.
4. local, state and federal laws and regulations applicable to assignment.
SKILL IN:
1. composing, editing and proofreading a variety of correspondence, reports or forms.
2. the use of computer keyboard devices.
3. the use of computer software programs.
ABILITY TO:
1. work under minimal supervision.
2. comprehend and make inferences from material written in the English language.
3. exercise good judgment in safeguarding confidential or sensitive personnel information.
4. establish and maintain effective working relationships with those contacted in the course of assignment.
5. effectively communicate both orally and in writing.
6. organize and prioritize multiple tasks.
7. calculate mathematical problems of moderate difficulty.
8. understand written and verbal instructions to complete assigned tasks accurately.
Minimum Qualifications
Requires three (3) years of progressively responsible clerical experience or one year of experience in a human resources office or any combination of experience and related education from an accredited college or university that meet the minimum requirements.
ADDITIONAL REQUIREMENTS:
May be required to travel to perform certain work functions.
May be required to possess and maintain a valid Arizona driver license.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Office setting.
Progression to the next step requires an overall performance rating of at least "Standard" in the last 12 months.
Must successfully complete the examination process.
FLSA Status: Non-Exempt
A summary of the Arizona Department of Public Safety Benefits is linked
01
Select the option which describes your highest level of education completed.
If applicable, please list your degree and major and/or the number of college units you have completed.
03
Select the option below which indicates how you meet the minimum qualifications for this classification.
Describe the specific experience which qualifies you for this classification. The response provided here must also be substantiated and verifiable in the education and employment history sections of your application. Be aware submitting a resume in lieu of completing the employment history section of the application will disqualify you from further consideration.
05
Do you, or will you be able to, possess a valid Arizona driver license by the starting date?
I have read, understand, and agree to the requirements and working conditions associated with this classification.
Are you legally entitled to work in the United States?
I understand if selected for a position, I will take a polygraph and answer questions regarding my background including any past drug use. Providing untruthful or misleading answers will result in disqualification. I certify the responses I provide to the following questions regarding my prior drug use will be true and accurate to the best of my recollection.
Have you ever been convicted of a felony or an offense which would be a felony if committed in the state of Arizona?
Have you ever sold, produced, cultivated, or transported marijuana, or any other drug, for sale?
Please select the option below which details any dangerous drug, illegal narcotic or vaporous substance use NOT prescribed by a physician for the purpose of treating a medical condition or used in a bona fide religious ceremony within the last seven (7) years. (Does not include marijuana or heroin.)
Please select the option below which details any dangerous drug, illegal narcotic or vaporous substance use NOT prescribed by a physician for the purpose of treating a medical condition or used in a bona fide religious ceremony since turning 21 years of age. (Does not include marijuana or heroin.)
Please select the option below which details any dangerous drug, illegal narcotic or vaporous substance use NOT prescribed by a physician for the purpose of treating a medical condition or used in a bona fide religious ceremony during your lifetime. (Does not include marijuana or heroin.)
Please select the option below which details any marijuana usage (e.g., THC extracts, cannabis, hashish, or marijuana extracts) legally or illegally within the last six (6) months.
Please select the option below which details any Adderall or similar drug usage within the last three (3) years NOT prescribed by a physician for the purpose of treating a medical condition.
Please select the option below which details any steroid or similar drug usage within the last three (3) years NOT prescribed by a physician for the purpose of treating a medical condition.
Please select the option below which details your heroin usage over your lifetime.
I understand the in-person written exam will be held on Tuesday, May 21, 2024. Detailed instructions will be emailed to approved applicants.